Job Description

Administrative Assistant/Receptionist

Location:

Vaughan, ON

Industry:

Construction

Are you a detail-oriented, proactive professional looking to join a dynamic construction team in Vaughan? We're seeking a full-time Administrative Assistant/Receptionist who thrives in a fast-paced environment and enjoys being the first point of contact for our organization.

What You'll Do

Manage incoming/outgoing mail, couriers, and general office correspondence Prepare, assemble, and organize documents; assist with office functions as assigned Cover the reception desk and greet visitors with professionalism Maintain filing systems and troubleshoot office equipment (photocopiers, printers, etc.) Provide clerical support to senior management and project staff Ensure office areas (kitchen, boardroom, reception) are clean and presentable Monitor and replenish office and kitchen supplies Organize meetings, trainings, and social events (including catering and logistics) Update and maintain the company contact list Build strong relationships with colleagues and foster a collaborative environment Create and maintain templates for forms, letters, and tracking spreadsheets Compose and edit documents in Word, Excel, and PowerPoint Perform other duties as required

What You Bring

Minimum 5 years of administrative/reception experience in the construction industry Excellent analytical, interpersonal, and presentation skills Creative problem-solving abilities and flexibility to adapt in a fast-paced setting Strong planning, organizational, and time management skills Ability to build effective relationships with stakeholders and decision makers Quick thinker, proactive planner, and confident decision-maker Familiarity with RFPs, RFQs, RFIs, and tenders Skilled in developing persuasive, technically accurate proposal content Editorial expertise to ensure all written materials are clear and precise Experience preparing and printing proposal documents for team use Website updating skills are an asset Proficient with computers, including Internet, email, PowerPoint, Excel, Word, and typing

What We Offer

Competitive salary and benefits

Job Type: Full-time

Pay: $40,000.00-$55,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance On-site parking RRSP match Vision care
Work Location: In person