Job Description

Job Title: Receptionist/Administrative Assistant - Maternity Leave Position

As a Receptionist/Administrative Assistant, you will be the welcoming face of our organization, providing exceptional support to both co-workers and customers. Your role is pivotal in ensuring smooth operations at the front desk while managing various administrative tasks that keep our office running efficiently. You'll be the first point of contact for visitors and callers, setting a positive tone for their experience with us.

What you'll do

Greet and assist visitors with a warm and friendly demeanor. Manage multi-line phone systems to answer, direct, and respond to incoming calls with professionalism and excellent phone etiquette. Perform clerical duties including data entry, online ticket entry in OpenInvoice, AP & AR filing, and typing bids. Track employee hours and process payroll. Utilize Word and Excel for document preparation and data tracking. Handle customer service inquiries with a focus on providing outstanding support to clients. Assist in bookkeeping tasks using Sage300.

Basic qualifications

Strong organizational skills with the ability to manage multiple tasks efficiently. Proficient in computer skills including typing, data entry, and general computer literacy. Experience in an office environment with clerical responsibilities an asset but not required. Strong English proficiency required for clear communication with customers and co-workers. Familiarity with Word and Excel necessary, familiarity with Sage300 and OpenInvoice is a bonus.
This is a Maternity Leave Position with the possibility of becoming a permanent position for the right candidate.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Expected hours: 40 per week

Benefits:

Casual dress Dental care Disability insurance Extended health care Life insurance On-site parking Vision care
Work Location: In person