Job Description

Administrative Assistant
Location: Innisfil, ON
Job Type: Full-time (hybrid)
Reports to: Office Manager

Position Summary

We are seeking a proactive, organized, and people-focused Administrative Assistant to join our team. This role is perfect for someone who is eager to learn and contribute across a variety of people functions. You'll support recruitment, onboarding, employee engagement, organization of digital as well as paper documents and day-to-day office operations.

Key Responsibilities

Administration

Organize paper and digital files Scan, photocopy, and organize digital files. Order and manage office supplies and inventory. Maintain up-to-date employee records Ensure compliance with office policies and procedures. Forward messages or requests to appropriate staff members. Manage confidential information with discretion. Input, update, and maintain accurate information in databases or spreadsheets. Greet and welcome visitors in a professional and friendly manner.

Qualifications

Strong organizational and time-management skills. Excellent verbal and written communication skills. Comfortable handling sensitive information with discretion. Detail-oriented, eager to learn, and excited to support a growing team. Proficiency with Microsoft Office, Google Workspace, or other admin tools.

What You'll Gain

Confidence & People Skills - Become more comfortable engaging with others, from front-line staff to executives. Workplace Experience - Learn how different departments function and how to support an organization effectively. Career Advancement Opportunities - The position can be a stepping stone into roles such as Office Manager, Executive Assistant, or even Operations Coordinator Professional Network - Build connections within and outside the company that can support future career growth. Sense of Responsibility & Independence - Develop a proactive mindset and the ability to manage tasks independently. Organization & Time Management - Learn how to prioritize tasks, manage deadlines, and coordinate multiple responsibilities efficiently. Problem-Solving Abilities - Learn to anticipate needs, resolve issues quickly, and adapt to unexpected situations. Team Collaboration - Work closely with multiple departments, improving teamwork and coordination skills.

Work Environment

In-person - Office environment Monday to Friday 9am-4pm Collaborative, value-driven culture that encourages curiosity and growth.
Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

Casual dress Company events
Work Location: In person