Job Description

Please drop off your resume and cover letter in-person at our Abbotsford office located at #310 - 2539 Montrose Avenue, Abbotsford, BC by 5:00 pm on October 6, 2025.

Online submissions will not be accepted.

Overview:

We are looking for energetic, tech-savvy, highly motivated staff to join our growing team at Simpson Notaries.

Are you interested in being part of a team that assists people with some of the biggest moments in their lives? Are you good at multitasking and working in a fast-paced environment? Are you looking to enter a rewarding career?

We're seeking a client-centered person who can assist in key day-to-day operations including directing enquiries, booking appointments, greeting clients, creating documents and data entry. You will be part of a team assisting clients, from buying their first home or upgrading into that new family home, to estate planning.

If this sounds like you, we have an opportunity for you at our Abbotsford location.

What You'll Do

As an Administrative Assistant you will be working and communicating directly with clients, co-workers and other colleagues such as legal professionals and real estate professionals.

You will:

Greet clients

Answer phones and book appointments

Draft documents

Assist with witnessing estate planning documents

Prepare invoices, receive payments, process end of day balancing

Manage petty cash

Assemble document packages

Process incoming and outgoing mail and courier packages

Manage supplies

Prepare and submit document Authentications/Apostilles

Opening real estate transaction files

Open, scan and close files

Pull land title searches (LTSA and First Nation Land Registry)

Assist Notaries, Conveyancers, and Administrators with other tasks as needed

Does this sound like a good fit for you?

We're Looking For Someone Who Can

Communicate effectively and professionally with staff, clients, legal professionals, and real estate professionals

Work proficiently with technology such as Microsoft Office

Work effectively and efficiently towards deadlines

Organize and prioritize a high-volume workload while dealing with changing and conflicting priorities and deadlines

Search and gather critical information required to complete your workload

Your Experience and Education Background

Experience in working as a receptionist in real estate, insurance, legal, and finance environments is considered an asset

Experience in customer service

Experience working in a fast-paced environment

Experience handling a high-volume workload

Experience working with tight timelines

Completion of high school education

Post secondary education is not required, but is considered an asset

We will consider a combination of experience and education.

Who Are We?

Simpson Notaries is a professional legal firm with offices in Abbotsford, Chilliwack, and Hope. The firm was founded by Bob Simpson in 1968. He was one of the first Notaries in British Columbia to practice exclusively as a Notary Public. What's more, he was the first British Columbia Notary Public to draw mortgages for Canadian Chartered banks.

In 1981, his son Dean Simpson joined his father and practiced under the banner of Simpson and Simpson, with Scott Simpson joining the family business in 1992. A move to our new location in 2007 came with a simplification of our partnership name to Simpson Notaries. Many of our long-time clients, realtors and bankers still refer to us as Simpson and Simpson. Do we mind? Not a bit.

Today, Simpson Notaries continues to distinguish itself as a company that responds to our customers' changing needs.

What's it like to work at Simpson Notaries?

It is fast-paced, challenging, stimulating, and immensely rewarding. The work is varied and offers ample opportunities for professional growth and development. The work we do is important, and so are you.

Our Benefits and Compensation

Being part of Simpson Notaries means being part of a strong, committed, client-oriented team. We pay a competitive wage based on education and experience. Your total compensation package includes vacation time as well as comprehensive medical, dental and vision benefits.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 37.5 per week

Benefits:

Dental care Disability insurance Extended health care Life insurance Vision care
Work Location: In person

Application deadline: 2025-10-06
Expected start date: 2025-10-20