We help adults with intellectual and developmental disabilities (IDDs) find friendship, community and success in Halifax, Nova Scotia, and the greater HRM.
We provide a safe space where individuals with IDDs can feel appreciated and motivated to succeed.
Our programs, services and businesses support choices, create social and economic opportunities, and enhance life skills.
We connect and support individuals with IDDs with fair-wage jobs in the community.
POSITION DESCRIPTION:
The Administrative Assistant/Bookkeeper is responsible for providing administrative and financial support to ensure the efficient operation of Prescott Group. This role includes bookkeeping, payroll processing, record-keeping, and general administrative tasks. The ideal candidate will have strong attention to detail, organizational skills, and experience managing financial records in a nonprofit setting.
Key Responsibilities:
Bookkeeping & Financial Support
Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
Process invoices, payments, and reimbursements in a timely manner.
Reconcile bank and credit card statements monthly.
Assist with financial reporting and provide data to support budget planning and audits.
Payroll Processing
Prepare and process payroll on a bi-weekly or monthly basis.
Ensure accurate tracking of employee hours, benefits, and deductions.
File payroll taxes and maintain compliance with labor laws.
Address employee inquiries related to payroll and benefits.
Administrative Duties
Provide administrative support to leadership, including scheduling, correspondence, and document management.
Maintain office supplies and ensure smooth day-to-day office operations.
Assist with grant documentation and compliance reporting.
Coordinate meetings, prepare agendas, and take meeting minutes as needed.
Compliance & Record-Keeping
Ensure financial transactions comply with nonprofit accounting standards.
Maintain employee records related to payroll, benefits, and HR compliance.
Assist with preparation for audits and grant reporting requirements.
Qualifications & Requirements:
Minimum of 2 years of experience in bookkeeping, payroll processing, or administrative support.
Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
Knowledge of nonprofit financial management is a plus.
Strong organizational skills and ability to manage multiple tasks efficiently.
Excellent communication and problem-solving skills.
Ability to maintain confidentiality and handle sensitive financial and employee information with discretion.
DIVERSITY EQUITY INCLUSION ACCESSIBILITY AND BELONGING
At Prescott Group, we are committed to fostering a diverse and inclusive workplace where every employee feels valued, respected, and empowered. We believe that embracing a wide range of perspectives, backgrounds, and experiences strengthens our ability to serve the communities we support.
As an equal opportunity employer, we welcome applicants from all backgrounds, including Indigenous peoples, racialized individuals, persons with disabilities, members of the LGBTQ2S+ community, and others who contribute to our mission of building a more equitable society. We are dedicated to creating an accessible, supportive environment where all employees can thrive, and we actively encourage applications from candidates who will help us achieve our DEI goals.
If you require accommodations during the recruitment process or throughout your employment, please let us know, and we will work with you to meet your needs.
Job Type: Fixed term contract
Contract length: 12 months
Pay: $45,000.00-$50,000.00 per year
Benefits:
Casual dress
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Schedule:
Monday to Friday
Weekends as needed
Work Location: In person
Job Type: Full-time
Pay: $45,000.00-$50,000.00 per year
Benefits:
Dental care
Disability insurance
Employee assistance program
Extended health care
Paid time off
RRSP match
Vision care
Schedule:
Monday to Friday
Weekends as needed
Work Location: In person