Job Description

Work Term: Permanent Work Language: English Hours: 35 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year Experience: 2 years to less than 3 years

Asset languages

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Portuguese

Work setting

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Accounting firm

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Assist with staff consultation and grievance procedures Coordinate the activities of the HR department in order to ensure they meet the organization's goals Coordinate the flow of information within the team Direct and control daily operations Evaluate daily operations Open and distribute mail and other materials Plan and organize daily operations Review HR projects to assure compliance with laws and regulations Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Oversee the preparation of reports Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Organize staff consultation and grievance procedures Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury Supervise office and volunteer staff

Computer and technology knowledge

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Google Docs MS Excel MS PowerPoint MS Windows MS Word MS Office Adobe Acrobat Reader Google Drive LinkedIn Electronic mail

Area of specialization

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Accounting

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large caseload Large workload Work with minimal supervision

Personal suitability

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Ability to multitask Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence * Quick learner