Job Description

Vent Pro Mechanical (ventpro.ca) is growing, and we're looking to bring on a part-time Administrative Assistant who's ready to learn, take ownership, and eventually handle the heartbeat of a busy HVAC and radon mitigation company.

This position starts with the essentials -- answering phones and booking jobs -- but it will grow into much more. If you're the kind of person who leans into learning, thrives on technology, and wants work that continually evolves, you'll fit in here.

What You'll Start With

Answering incoming calls through Google Voice Booking service calls and coordinating with the team Providing excellent customer service (it's how we earn our clients)

What You'll Grow Into

Over time, as you learn our systems, you'll get exposure to:

Dispatching and job scheduling Accounting and record keeping Working in multiple software platforms (ServiceTitan, QuickBooks, Google Workspace, and others) Implementing new processes and helping streamline operations Supporting the full workflow of a high-volume service business

What You Need

Strong computer skills

-- comfortable in Microsoft Office, and ideally at least intermediate experience in Google Workspace A natural curiosity for technology, software, and learning new tools A professional, distraction-free home office Your own reliable

computer

and

cell phone

(we provide Google Voice for calls) Strong communication skills and a calm, helpful phone presence Ability to adapt, stay organized, and work independently

Schedule & Flexibility

Part-time:

approx. 3 days per week

Some overlap hours with the current administrator (shared role) Flexibility to cover

full-time hours for 1-2 weeks

at a time during vacation coverage This is a

remote

position, but you must reside in Saskatoon, SK Starting at

$22/hour

, with a performance-based raise after six months of consistent employment. Compensation is negotiable for candidates with strong experience or advanced technical skills.

Why This Role Matters

Every call, every booking, every interaction sets the tone for our company. You'll become a key part of how clients experience Vent Pro Mechanical and how smoothly the entire operation runs. If you love variety, problem-solving, and mastering new systems, this role will challenge you in the best way.

Job Type: Part-time

Pay: $22.00 per hour

Expected hours: 15 - 40 per week

Application question(s):

Do you have a reliable computer that is less than 4 years old? Do you have a quiet, professional home office setup without distractions? Do you have a smartphone with a data plan and regular access to high-speed internet? How would you rate your comfort level with learning new software and using multiple platforms (e.g., Gmail, Google Drive, scheduling software)? (Very comfortable, somewhat comfortable, not comfortable)? Are you available to work 2.5 to 3 days per week and provide occasional full-time vacation coverage? Are there any days of the week that you cannot work? Do you have previous experience in an administrative, customer service, or office support role? What interests you most about this position? (Short answer)
Work Location: Remote