Job Description

Overview

We are seeking a detail-oriented and organized Administrative Assistant to join our team supporting two mortgage professionals. The ideal candidate will possess strong clerical and customer service skills, with experience in office environments. This role is essential in ensuring smooth operations by providing administrative support, managing communications, and maintaining efficient office procedures.

Responsibilities

Office Management:

Maintaining and updating office policies and procedures.

Scheduling and Coordination:

Scheduling appointments, meetings, and managing calendars.

Coordinating travel arrangements.

Arranging meetings and preparing agendas.

Working with realtor offices scheduling, tracking

Communication and documentation:

Handling incoming and outgoing correspondence, including mail, faxes, and emails.

Preparing and editing documents, reports, and presentations.

Taking minutes during meetings.

Preparing social media posts

Record keeping:

Managing databases and contact lists.

Financial and data tasks:

Performing basic bookkeeping, managing accounts, and processing expense reports.

Performing data entry and analysis accurately and efficiently

Requirements

Strong computer skills with the ability to learn new software quickly

Excellent organizational skills with attention to detail

Effective typing skills with a focus on accuracy

Experience with data entry and clerical tasks is essential

Strong organizational and multitasking skills.

Excellent written and verbal communication.

Proficiency in office software, such as Microsoft Office Suite.

Discretion in handling confidential information.

Ability to collaborate with different departments

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: $17.60-$20.00 per hour

Expected hours: 20 per week

Benefits:

On-site parking
Work Location: Hybrid remote in Woodbridge, ON L4L 9P1