Job Description

We are seeking a dedicated Administrative Assistant to join Cole International in Winnipeg. This role is vital in supporting our brokerage/logistics operations by providing exceptional administrative support, ensuring smooth daily operations, and contributing to our mission of delivering excellent service.

Responsibilities

Answer all incoming calls, redirecting to appropriate departments Monitor movement of staff, in and out of office Type forms, letters, reports and memos as necessary Distribute all correspondence such as vendor invoices, mail, courier, etc. Preparing mail to go out, and courier packages along with cheques Ordering supplies such as paper, coffee and other supplies Monitor visitor access and maintain security awareness Processing incoming documents through workflow and IDocs Assist with emailing clients requesting information Assisting data entry team with keying simple shipments Maintain reception area in tidy and presentable manner Other duties as assigned by manager

Qualifications

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Proven experience in administrative support or clerical roles.

High school diploma or GED, or an acceptable combination of education and experience Proficiency in Microsoft Office, including Excel, Word and Outlook 1-2 years direct work experience in a receptionist capacity Able to write simple correspondence, including memos, letters etc. Excellent analytical and problem solving skills Superior telephone manners and strong interpersonal skills Strong written and verbal skills to communicate with all levels of the organization and managers Knowledge of supplies, and service ordering, as well as inventory control Strong customer service orientation Ability to work with minimal supervision
The position is a Monday to Friday from 8:00 AM to 4:30 PM, downtown.

Job Types: Full-time, Permanent

Pay: From $18.00 per hour

Expected hours: 37.5 per week

Benefits:

Casual dress Company pension Dental care Employee assistance program Employee stock purchase plan Extended health care Life insurance Paid time off Wellness program
Work Location: In person