Job Description

We're looking for a sharp, forward-thinking Administrative Assistant to join our Winnipeg team.

This role supports all areas of the company. From finance and operations to executive support and vendor coordination.

You'll be the connective tissue that keeps our systems running smoothly and our team moving forward.

We're not just looking for someone who can keep up. We want someone who's curious, tech-savvy, and always looking for a better way.

If you embrace innovation, and thrive on continuous improvement, we want to hear from you.

Responsibilities

Finance & Communication

Perform basic data entry for accounts payable and receivable Answer and make phone calls to vendors, clients, and internal teams Prepare and send account statements Send payment reminders using existing templates Receive and process payments by phone Monitor the accounting inbox, sort incoming emails, and respond to simple inquiries
Executive & Administrative Support

Handle executive requests and ensure timely task completion Support document preparation, reporting, and departmental organization
Procurement & Inventory

Research and order office supplies via Amazon and approved vendors Monitor and maintain promotional product inventory
Vendor & Account Management

Set up and manage vendor accounts in ERP
Travel & Event Coordination

Arrange domestic and international travel for the executive team Plan and execute company events with strong logistics and attention to experience
SharePoint & Documentation

Maintain and organize our SharePoint system Prepare and submit shop drawings, submittals, and project documentation
Research & Projects

Conduct research to support executive decision-making Assist in preparing presentations, reports, and summaries
Other Duties

Provide ad-hoc support to the executive team Lead or assist with special projects as assigned
What We're Looking For

Strong organizational and communication skills Comfort with technology and a willingness to learn new tools Familiarity with AI or a strong interest in innovation A mindset of continuous improvement and proactive problem-solving Ability to work independently and manage multiple priorities Experience in administrative, finance, or operations support is a plus
This is a full-time, onsite role based in Winnipeg.

If you're ready to be part of a team that values clarity, execution, and growth, we'd love to hear from you.

Job Type: Full-time

Pay: $15.80-$23.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care RRSP match Vision care
Work Location: In person