Job Description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

IDEA START at the University of Manitoba is seeking a part-time Administrative Assistant to help drive collaboration across campus and beyond. In this dynamic role, you'll support the Director and Program Manager, coordinate with internal and external stakeholders, and keep operations running smoothly. If you thrive in fast-paced environments and want to be part of Manitoba's growing innovation ecosystem, we'd love to hear from you!

The qualifications and experience we're looking for:

Undergraduate Degree in either business administration, or a related field is required. Minimum of one year of related experience in an administrative or customer service role, including experience managing correspondence, scheduling meetings, and handling data entry is required. An acceptable equivalent combination of education and experience may be considered. An understanding of general office procedures is required. Exceptional verbal and written skills with a high degree of tact, diplomacy, discretion, and professionalism when interacting with high-level internal and external contacts is required. Exceptional organizational skills and attention to detail for accurate data entry and maintaining records are required. Proficiency in office software like Microsoft Office (specifically Word, Outlook, Excel, Teams), and the ability to learn new technology and software programs with ease is required. A team-oriented individual, responsive to the demands of staff and students is required. Demonstrated ability to work well on their own, work independently with limited supervision, and take initiative are required. Demonstrated ability to prioritize and complete multiple tasks under strict deadlines is required. Ability to work within the digital ecosystem is required. Versatility and flexibility required to work in a fast-paced and constantly changing environment. Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

Comprehensive group benefits and pension plan. Competitive vacation time. Employee and Family Assistance Program. A full spectrum of professional development opportunities.

Closing Date: November 16, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: $27.52-$38.37 per hour

Expected hours: 17.50 per week

Work Location: In person