Job Description

Administrative Assistant

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AY4 Administrative Secretary 4


Regular/full-time


Various Departments



Winnipeg MB


Advertisement Number: 44689


Salary(s): AY4 $52,900.00 - $64,267.00 per year


Closing Date: November 23, 2025


The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).


Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.


An eligibility list may be created for similar positions and will remain in effect for 12 months.


This position will be used to fill future acting status, term or regular positions. Preference may be given to internal applicants within this competition.


To be considered for this competition, you are required to submit the Application Screening Form, and a resume. Note: Only those who submit an Application Screening Form and Resume will be considered.

Click here to access the application form.

Conditions of Employment:


Must be legally entitled to work in Canada Must be able to provide and maintain a satisfactory Criminal Record Check Dependant on the position, you may also be required to provide and maintain a satisfactory Child Abuse Registry Check and Adult Abuse Registry Check and applicable internal checks

Qualifications:




Essential:


Extensive experience providing administrative and secretarial support to executive and senior level staff. Experience scheduling and coordinating meetings, travel arrangements, taking minutes, meeting preparation and day to day administrative support. Experience working in a high-volume administrative environment with consistently shifting priorities. Excellent written communication skills, with the ability to draft, format, edit and proofread correspondence on behalf senior level staff, with excellent attention to detail. Demonstrated political acumen and ability to effectively manage and maintain confidentiality when dealing with sensitive documents and information. Experience coordinating the flow of incoming and outgoing correspondence and maintaining physical/digital filing. Strong interpersonal and verbal communication skills to interact professionally with a variety of internal and external stakeholders, while maintaining strong working relationships. Excellent time management skills with the ability to prioritize workloads and effectively manage deadlines and shifting priorities. Ability to work independently and take initiative, while managing unexpected changes or last minute requests. Experience in Microsoft Office, including Word, Excel, Outlook and PowerPoint.



Desired:
Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS).

Duties:


We are seeking a highly organized and professional Administrative Assistant to provide comprehensive support to senior executive staff within the Government of Manitoba. The Administrative Assistant requires exceptional attention to detail, excellent communication skills, and the ability to handle confidential and sensitive information with tact and discretion. This position requires experience drafting, proofreading, editing and formatting a wide range of documents; managing files and track incoming and outgoing correspondence and emails; managing senior executive calendars; experience with travel arrangements, and answering telephones and public inquiries, and must have exceptional communication skills with the ability to communicate clearly and professionally with internal and external stakeholders.


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Apply to:

Advertisement # 44689
Talent Acquisition - Executive Recruitment
Human Resource Services
608-330 Portage Avenue
Winnipeg, MB , R3C 0C4
Phone: 204-945-6892
Fax: 204-945-0601
Email: PSCExecutivejobs@gov.mb.ca
To be considered for this competition you must submit an application form. Complete the application form at the link below or contact Human Resource Services under "Apply to" to request a copy of the application form. The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment.

Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration.

Click here to access the application form.

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE

ADVERTISEMENT NUMBER

AND

POSITION TITLE

IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resume and/or application must clearly indicate how you meet the qualifications.


Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.


We thank all who apply and advise that only those selected for further consideration will be contacted.


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