Job Description

Job Title:

Administrative Assistant

Reports To:

Executive Team

Position Type

: Permanent Full-time

Location:

Winnipeg, MB

About Us

We are a growing, boutique commercial property management company that takes pride in delivering personalized service to our clients and tenants. Our culture is built on

trust, loyalty, accountability, and positivity

. As our portfolio expands, we are seeking a motivated

Administrative Assistant

to join our team and grow with us.

The Opportunity

As a

Administrative Assistant

, you will play a key role in supporting our executive team and assist with key administrative and financial operations.

MS Suite experience

and

excellent time management skills

are essential. This position is ideal for someone who thrives in a collaborative, small-team environment and is eager to take ownership of their work while continuing to develop professionally.

Key Responsibilities:

Executive & Calendar Support:

Manage and coordinate calendars for executive team members. Schedule and organize meetings, appointments, and conference calls. Ensure meetings are properly set up with agendas, materials, and logistical arrangements.

Travel & Meeting Coordination:

Arrange travel bookings including flights, lodging, ground transportation, and itineraries. Prepare meeting notes, transcribe dictation, and record minutes as needed. Set up virtual and in-person meetings, ensuring all technology and logistics are in place.

Administrative & Office Management:

Draft, proofread, and edit

contracts

,

leases

,

reports

, and communications with high attention to detail. Prepare and distribute meeting agendas and supporting material prior to meetings Manage, track, follow up, and assist with the completion of action items. Attend meetings, organize topics, and distribute action items. Manage, track, follow up, and assist with the completion of action items. Maintain information in ERP, on the shared network drive and electronic filing system. Order and maintain inventory of office supplies and manage vendor relationships. Support the planning and execution of company events and team functions.

Finance Support:

Assist with

Accounts Payable (AP)

: process invoices, coordinate with vendors, and prepare payments. Assist with

Accounts Receivable (AR)

: track incoming payments, issue invoices, and follow up on outstanding balances. Prepare and organize

bank deposits

, ensuring accurate records and documentation.

General Support:

Handle inbound calls, emails, and correspondence with discretion and professionalism. Maintain organized files and records, both digital and physical. Perform other duties as assigned by the executive team.

Required Skills & Qualifications:

Post-secondary education in business administration, legal or a combination of education and experience. Exceptional computer skills with advanced working knowledge of MS Office including Word, Excel, PowerPoint, Outlook, and Teams. Customer Relationship Management (CRM) database experience. Operate standard business equipment, including photocopier, scanner, and computers.

Real estate

knowledge and

paralegal

experience considered an asset. Property management knowledge considered an asset. Ability to maintain confidentiality and manage sensitive information. Superior time management skills and the ability to prioritize tasks and meet deadlines with minimal supervision. Professional demeanor and strong interpersonal skills.
Job Type: Full-time

Ability to commute/relocate:

Winnipeg, MB R3T 3K7: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 5 years (required) Microsoft Office: 5 years (required)
Work Location: In person