Job Description

RRC Polytech is committed to accessible employment and to ensuring that our hiring processes are barrier free. If you require information in an alternate format, or if you require an accommodation to participate in the hiring process, please contact humanresources@rrc.ca.

Administrative Assistant

Technology Access Centre for Aerospace & Manufacturing

POSITION TYPE

: Full-Time Position Available

SALARY

: $46,862 - $65,993 per annum

POSITION LOCATION

: Notre Dame Campus (Winnipeg, MB)
At RRC Polytech we aspire to have a workforce that is representative of the diversity within our communities. For this hiring process, a preference hiring practice will be applied. First consideration will be given to applicants who self-identify within their application as one or more of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with Disabilities, Racialized Persons, Persons of the 2SLGBTQlA+ Community. First consideration will also be given to internal applicants. For more information about our hiring practices, please visit: www.rrc.ca/hr/work/hiring-process/.

Employment support is available to both internal and external candidates who self-identify as Indigenous (First Nations, Metis, or Inuit) seeking employment at Red River College Polytechnic. For guidance on the application process, interview preparation, or to discuss accommodation needs, applicants are invited to contact our Indigenous Recruitment Consultant at Indigenoustalent@rrc.ca.

ELIGIBILITY LIST

: This competition may be used to establish a 6 month eligibility list of qualified candidates for future vacancies.

DUTIES

The TAC Administrative Assistant performs a wide range of administrative responsibilities to ensure the effective and efficient functioning of the College's Technology Access Center for Aerospace and Manufacturing (TACAM). The incumbent will coordinate operational/business processes, facilities and equipment, and provide ongoing administrative support to the TAC team. The duties will include financial administration, assistance with the development of annual estimates and budget forecasts, variance analysis, monitoring cash flow reports; preparing human resource-related documentation; assistance with the managing the TAC research space and resources; providing IT liaison supports; event administration as required (seminars, visits, TAC Board meetings, etc.); and ensuring good customer service. Confidentiality and decorum are required in all aspects of this role. The incumbent will manage client-related contract documents and internal project documents (including agreements, costings, project plans, training content, reports, etc.); support the development of Tri-Council reports and other funding-related reporting; and support TAC managers in hosting meetings, industry and government consultations, and managing related documentation.

REQUIRED QUALIFICATIONS

Post-Secondary Certificate in Business, Administration or Management or a combination of education and experience may be considered an equivalent Experience in general office and administrative operations management Experience in meeting and event coordination, planning, and scheduling, including tools like Microsoft Teams, WebEx, and Zoom to participate in virtual meetings Experience with purchasing and financial processes, as well as associated reporting, including working with Financial Service applications Extensive customer service experience Extensive experience with the Microsoft Office Suite Effective analytical and problem-solving skills Excellent organizational skills with the ability to work under pressure and meet strict deadlines Ability to work effectively as part of a team Excellent interpersonal skills, including conflict resolution skills Effective verbal and written communication skills, including writing reports and correspondence Ability to analyze and streamline processes Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement

ASSET QUALIFICATIONS

Experience managing facilities and equipment Experience working in aerospace and/or manufacturing industries Experience working with different levels of government (e.g., provincial/territorial, federal, Indigenous, municipal)

CONDITIONS OF EMPLOYMENT

Applicants must be legally entitled to work in Canada This position may be required to work evenings and/or weekends



Please note that applicants internal to Red River College Polytechnic must apply through My Portal on HRIS Unlimited.

RRC Polytech campuses are located on the lands of the Anishinaabeg, Ininiwak, Anishininwak, Dakota Oyate, and Denesuline, and the National Homeland of the Red River Metis.
We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg's clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.