St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centred approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.
Position Summary and Scope of Service
Jordan's Principle is a child first and needs based principle that applies equally to all First Nations children residing on and off reserve. It ensures there is no denial or delay for First Nations Children in receiving essential public services that are available to all other children.
St.Amant embraces the goal of Jordan's Principle to ensure that all children have access to the health and social services they need in their community. We are currently recruiting a Counsellor to support this initiative.
Qualifications:
Educational:
Grade XII diploma or certificate
Administrative Assistant or Secretarial training at a community college or career college level, with emphasis computer applications and office procedures
Knowledge of medical terminology is an asset
French language skills are an asset
Professional:
Previous experience as an administrative assistant or secretary
Previous experience working in a healthcare setting
Skilled in the use of current software tools and applications including Excel, Word, PowerPoint, Publisher, Access, and Outlook
Experience creating and handling large, complex databases
Proficient in the use of the full range of modern office equipment
Experience performing a wide range of administrative/secretarial tasks
Experience with complex record keeping and file systems
High proficiency in and applying current best practices as they relate to office support functions, procedures, and techniques including the ability to compose correspondence, take minutes, produce large volumes of accurate and attractive documentation/materials
Strong organizational and communication skills (written and oral)
Demonstrated ability in developing relationships with clients and staff that are supportive and educational, and that reflect St.Amant Mission and Values
Personal:
Organized, professional and able to maintain effective interactions at all levels
Self-motivated, confident, creative, innovative, productive, positive, energetic and collaborative
Strong interest in process improvement; commitment to ongoing professional development and life-long learning
Demonstrated confidential and ethical behaviour in the performance of all responsibilities
Effective prioritization practices, efficient work methods that support due dates and required timeframes
Ability to use good judgment in recognizing scope of authority
Excellent written and verbal communication skill
Flexible and able to work within a non-conventional schedule when this is of benefit to the assigned service area
Ability to identify high risk situations and respond appropriately
Ability to demonstrate behaviour consistent with the Mission and Values of St.Amant
Ability to work harmoniously and contribute to effective employee and team relationships
Ability to effectively manage variable stressors typically encountered in the workplace
Projects a professional image
Physically able to perform the duties of the position
Successful completion of a satisfactory Criminal Record Check and Abuse Registry Check is required
Duties and Responsibilities:
Program/Service Support:
Under the coordination of the Manager of Psychology Services and/or the Manager of Clinical Services, the Administrative Assistant provides administrative support consistent with the Mission, Values, policies, principal functions and priorities of St.Amant.
Duties include:
Responsible for the compilation, organization, and dissemination of clinical and administrative data related to the service area and assisting in the preparation of reports and presentations in a variety of formats
Responsible for organizing, creating and maintaining databases and electronic and paper file systems
Organizes, prioritizes and ensures the delivery of effective, timely, courteous and professional services
Assists management with process improvements related to the effective delivery of services
Organizes and maintains mailboxes and collects, sorts and distributes mail in the assigned service area
In conjunction with IT Services, provides support and basic instruction for the use of computers, telephones and other office technology
Arranges for maintenance of basic office equipment including photocopiers, fax machine, printers, scanners and laminator
Works on a variety of communication related projects as assigned
Completes orders for equipment and supplies for the assigned service area and maintains a record of these
Coordinates meetings, including scheduling and resources (i.e. room bookings, IT requirements,) for committee and staff meetings
Compiles minutes for meetings
Makes bookings for travel for clinicians to provide services in communities throughout Manitoba
Makes bookings for off-site meeting
Stocks printers and photocopier
Submits work orders to Environmental Services for maintenance requests
Updates QHR with staff competencies & skills
Consults effectively with other supports and services to ensure coordination of planning
Develops a clear understanding of health or client record documentation standards according to specific service area policies
Reports and documents all high risk or potentially high-risk situations according to policy
Establishes and maintains effective relationships with team members, other employees and leaders, clients, volunteers and external parties
Works collaboratively with program and service leaders
Exercises confidentiality and ethical practices in all work activities
Duties and Responsibilities also include but are not limited to:
Human Resource Management
Financial Resource Management
Quality Management and Process Improvement
Organization Planning and Development
The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.
We offer a competitive salary and a comprehensive benefits package that includes Health & Dental Plans, Life Insurance Plans, Long Term Disability, Employer Paid-Employee Assistance Plan, and Employer-Matched Pension Plan. We also offer access to an on-site gym, professional development training opportunities, and affordable staff parking.
This is a preference competition. All applicants are encouraged to apply; however preference will be given to Indigenous candidates. We encourage Indigenous applicants to self-declare in their attached cover letter.
St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.
As a Condition of Employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.
As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.
St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.
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