Job Description

The Administrative Assistant contributes to the efficient day-to-day operations of Imperial Properties, and supports the work of management, and other staff.

Primary Duties and Responsibilities:

Reception

Coordinate reception staffing during regulars office hours Answer general phone inquiries in a professional and courteous manner Direct and relay phone/email inquiries to the appropriate staff member Greet visitors to the organization in a professional and friendly manner Maintain a clean and organized reception area

Office Administration

Use computer word processing, spreadsheet and property management software Sort incoming email, mail, faxes and packages Prepare and send outgoing email, mail, faxes and packages Set up and maintain Unit Owner & Board Member records Upkeep of hard copy and electronic files, ensuring high level of accuracy Maintain inventory of stationery, supplies and other consumables for the office Provide administrative support to the Property Managers and other staff

Resident Requests

Assist residents with maintenance requests and coordinate it with the Property Managers. Draft memos and/or making phone calls to unit owners and board members for ad-hoc and preventive maintenance scheduling. Maintain preventive maintenance calendars Ensure that trouble calls received from clients are acted upon. Electronic and paper filing
Other duties may be assigned as necessary.

Working Conditions

The Administrative Assistant will work 37.5 hours / week, Monday through Friday, from 9:00 AM to 5:00 PM. With 30 minutes allotted for unpaid lunch break.

Occasional overtime may be required to deal with urgent tasks or attend meetings with Property Manager to take meeting minutes.

Job Type: Full-time

Pay: $16.50-$18.50 per hour

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site parking RRSP match Vision care
Work Location: In person