Job Description

Work Term: Permanent Work Language: English Hours: 34.5 hours per week Education: Bachelor's degree Experience: 1 year to less than 2 years

Work setting

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Law firm Legal firm

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Plan and organize daily operations Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Maintain and manage digital database Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Perform clerical duties, such as maintain filing and record systems Organize conferences and meetings Manage Event Logistics

Computer and technology knowledge

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Dictaphone MS Excel MS Outlook MS PowerPoint MS Word Social Media MS Office

Technical terminology

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Business

Area of specialization

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Correspondence

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Work with minimal supervision

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Organized Team player Accurate Client focus Time management

Screening questions

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Are you available for the advertised start date? Are you currently a student? Are you currently legally able to work in Canada? Are you willing to relocate for this position? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment? What is the highest level of study you have completed? * What is your current level of study?