Job Description

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency with various office software. This role is essential in ensuring smooth daily operations, providing exceptional customer service, and maintaining accurate records. Experience in medical or dental offices is a plus, but not required. The position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.

Duties

Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks Maintain filing systems both electronically and physically to ensure easy retrieval of documents Assist with bookkeeping and basic financial record keeping using QuickBooks and other accounting tools Provide customer support by addressing inquiries via phone, email, or in person Schedule appointments, coordinate meetings, and manage calendars for staff members Proofread documents for accuracy and clarity before distribution Support office management with administrative tasks such as photocopying, scanning, and organizing supplies Handle administrative duties related to medical or dental office operations if applicable, including patient record management and insurance documentation

Qualifications

Proven experience in an administrative or clerical role, preferably within a medical or dental office setting Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and QuickBooks Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Exceptional written and verbal communication skills, including phone etiquette and customer service experience Ability to perform data entry accurately and efficiently with good typing speed and proofreading abilities Experience managing front desk operations and multi-line phone systems is preferred Knowledge of bookkeeping practices related to office administration is a plus Prior experience with medical or dental office procedures is advantageous but not mandatory High school diploma or equivalent required; additional certification in office administration is a plus
Job Types: Full-time, Permanent

Pay: $17.60-$18.00 per hour

Expected hours: 40 per week

Benefits:

On-site parking Paid time off
Work Location: In person