Job Description

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 3 years to less than 5 years
• or equivalent experience

Work setting

Relocation costs not covered by employer Willing to relocate

Tasks

Arrange and co-ordinate seminars, conferences, etc. Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Prepare budgets and payrolls Plan and control budget and expenditures Oversee payroll administration Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

Sage Accounting Software Electronic scheduler Accounting software Human resources software MS Excel MS Office MS PowerPoint MS Word Quick Books Simply Accounting MS Windows

Technical terminology

Business

Bookkeeping and accounting

Manual

Area of specialization

Correspondence Reports and records Contracts Financial statements Invoices Charts, tables, graphs and diagrams

Security and safety

Criminal record check

Transportation/travel information

Own transportation Own vehicle Public transportation is not available

Work conditions and physical capabilities

Fast-paced environment Work under pressure Tight deadlines Repetitive tasks Attention to detail

Personal suitability

Ability to multitask Accurate Client focus Excellent oral communication Excellent written communication Flexibility Organized Reliability Team player Time management

Screening questions

Are you available for the advertised start date? Are you currently legally able to work in Canada? Are you willing to relocate for this position? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment?