Job Description

DE-ON SUPPLY - World Class Service Since 1990

Here at De-On Supply Systems Inc, we are Clean Burn's leading distributor of used-oil fired hot air furnaces and boilers. Our team is built on the principles of hard work, innovation, and a commitment to quality. At DE-ON SUPPLY, used oil heating systems are our business. Our factory trained installers and service personnel will provide our clients with the after-sale support they require. DE-ON SUPPLY distributes shop equipment that translates to immediate economic and environmental savings for everyone from large corporations to small business owners. DE-ON SUPPLY offers turnkey operations including sales, installation and service on all of its products. DE-ON SUPPLY has sold and serviced the Clean Burn line since 1990 and has developed a strong, focused staff of sales and service professionals.

A

Clean Burn

furnace allows you to safely and economically provide heating with used oil generated on site, reducing heating costs while eliminating the environmental cradle-to-grave liability for spills and mishaps during transportation and storage.

Role Summary

Come join our team as an

Administrative Assistant,

providing essential support to ensure smooth operations across departments and corporate functions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer service. This position requires proficiency in various administrative tasks and the ability to manage multiple responsibilities effectively.

Work Schedule and Location

This full-time permanent role working 40 hours per week Monday through Friday, with opportunities for overtime. Working onsite at our head office at 1595 Lobsinger Line, Waterloo, ON N2J 4G8.

Key Responsibilities

Answer and direct general and service-related phone calls Manage company SharePoint and file maintenance Assist with staff documentation, billing entry, and corporate administration Coordinate insurance renewals, workers' compensation filings, and vehicle acquisition/insurance Handle inter-office communication and company-wide announcements Perform out-of-office tasks (e.g., bank deposits, equipment acquisition) Support collections, corporate events, and special projects with the owner Collaborate with team leads on onboarding and payroll documentation

Qualifications

Strong organizational and communication skills Proficient in administrative software (e.g., SharePoint, accounting tools) Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Detail-oriented and adaptable to diverse tasks Ability to work collaboratively across departments

Perks and Benefits

Paid vacation and holidays Weekends Off RSP Matching - with tenure
De-On Supply is committed to creating a diverse environment where everyone can be their true authentic selves. We value all differences as they are essential for a thriving, happy, and productive workplace. If you'd like to join us and help create a sustainable future for generations to come, take this next step to becoming De-On Supply's next Service and Installation Technician.

Check out our story at: https://www.deonsupply.com/

Job Types: Full-time, Permanent

Pay: $22.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

Paid time off RRSP match
Experience:

Administrative: 2 years (preferred)
Location:

Waterloo, ON (required)
Work Location: In person