Job Description

General Information

Job Location
Vancouver, BC
Date Published
14-Aug-2025
Department
Administration
Base Min.
$ 62000
Base Max.
$ 75000
Employment Type
Permanent
Working Arrangement
Hybrid
Role Type
Full-Time

Ready to build your career? We want to hear from you.
As an Administrative Assistant working with Pomerleau, you are a dynamic and detail-oriented individual providing comprehensive support to our Regional Lead, Project Directors and preconstruction/project team(s). This multifaceted role combines traditional administrative responsibilities with active involvement in preconstruction activities and bid management processes. Working with a portfolio of large-scale infrastructure projects, you will support teams from concept to completion with the maintenance of documentation, meeting schedules, and coordination of bid, project, and division resources.

Success is in the details and the core of what you do. As Administrative Assistant, you are a catalyst for success by moving things forward, fast and smart. As a key member of our team, we will rethink construction together, from idea to completion. Everywhere. All the time. Period
What you will do:

Manage and coordinate complex calendars for Regional Lead and key personnel;

Schedule meetings, appointments, and travel arrangements;

Assist directors and preconstruction/project team(s) with administrative support relating to project pursuits and delivery;

Research and track new construction opportunities, monitor bid boards, industry publications, and client websites;

Maintain prospect database/opportunity pipeline and assist in qualifying potential projects and clients;

Coordinate bid submission processes from start to finish;

Collaborate and keep the lines of communication open when working with team members, trade partners, consultants and clients;

Take pride in using and maintaining our innovative internal technology systems;

Assist with project documentation and record keeping;

Ensure key information is updated and distributed accordingly;

Prepare project invoices and ensure transmission to our Accounts Payable team;

Embrace the learning experience and be open to internal career opportunities; and

Celebrate project success and completion and be a key member of the project wrap-up process.



This role could be for you if you have:

3+ years' administrative experience;

A Diploma in the field of Office Administration, or a combination of education and industry experience;

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);

Strong organizational and time management skills;

A proven track record of project administrative support and team leadership skills;

Excellent written and verbal communication skills;

Keen attention to detail and accuracy in all work; and

Knowledge of the construction industry and BC market.
Benefits
RRSP with up to 5% employer matching Hybrid work model for corporate roles Employee stock ownership program Career growth through real development opportunities Transit pass reimbursement -- get to work for free Minimum 4 weeks of vacation from day one



For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.