Job Description

Job Scope

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations and members. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency in various computer applications. This role involves handling administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of daily office activities.

Responsibilities

Reception & general office duties: opening and closing the office, answering the phone, providing customer service at front reception, incoming and ongoing mail, managing office supplies. Understand VICA programs and provide accurate and timely information to members in person, over the phone and via email. Responsible for handling contract document sales and tracking inventory. Handle incoming and outgoing mail Handle registrations and payments for courses and events. Reconciliation of petty cash Setup and take down of board room/classroom for various meetings and courses Support office administration and operations as necessary. Manage supplies and equipment Provide support to Education Manager Assist events staff in prepping for events. Must be able to obtain their Commissioner of Oaths and sign Statutory Declarations for VICA members. This role involves occasional lifting of materials (up to 50 pounds) and mobility within multi-level facilities, including stair use.

Personal Attributes

Be solutions oriented with a result focus Great attitude, strategic thinking, resourceful Have excellent communication skills Establish and maintain positive relationships with a wide range of people Be able to work independently and as part of a team Be adaptable, flexible, versatile and tolerant in a changing environment Have a service orientation and be committed to member satisfaction

Qualifications

Certificate in Office Administration and/or 2 years' experience in an office setting Proficiency and experience (1-2 years) working with MS Word, Excel, PowerPoint, e-mail, other computer programs. Valid BC Drivers License & access to reliable vehicle

Working Conditions

Interacts with employees, management, members, stakeholder and the public Based at the VICA Office in Victoria (remote work is not available for this position). Position is full time hours; Monday to Friday, 8 AM to 4 PM Occasionally work outside those hours to accommodate activities such as after-hours events

Other

This job description covers the Administrative Assistants direct duties and responsibilities. However, in some circumstances, the Director of Operations, may assign other tasks.

Salary and Benefits

$50,000-$54,000 annually, based on experience and qualifications

3 weeks vacation to start Comprehensive benefits package that includes health, dental, vision and prescription drug coverage.
Job Type: Full-time

Pay: $50,000.00-$54,000.00 per year

Benefits:

Casual dress Dental care Extended health care Paid time off Vision care
Work Location: In person