Job Description

Organizational Unit
University of Victoria -> Faculty of Health -> School of Medical Sciences
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date
2 November 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Secretary/PB7
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Start Date
12/1/2025
End Date
1/31/2027
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement. The School of Medical Sciences is uniquely positioned in the newly established Faculty of Health.

May be eligible for hybrid working arrangement after successful completion of probationary period


Job Summary
This position provides support for the School of Medical Sciences (SMS) as the first point of contact for students, faculty and visitors to the university. This position is responsible for answering and directing inquiries, providing general office support to faculty, and provides administrative assistance to the educational and research programs of the School. This position is located in the Medical Sciences Building and works closely with the Operations Manager.


Job Requirements

Experience:

Must have a minimum of one (1) year of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Knowledge/Skills/Abilities:

Ability to exercise initiative, good judgement, tact, and diplomacy. Ability to work independently with limited supervision and resolve tasks and/or problems effectively and professionally. Ability to provide excellent customer service and navigate difficult interactions. Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies. Exceptional administrative skills including meeting and calendar coordination, minute taking, and use of standard office technology. Ability to work under pressure and meet strict and often emergent deadlines. Excellent organizational skills including attention to detail, time management, and ability to multi-task. Ability to learn new computer software as required. Proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, content management systems, and databases).

Preference will be given to applicants with:

Experience with UVic systems (i.e. Banner, Payroll, FMIS, FAST, Emburse Enterprise) and purchasing related processes and policies. Experience with video conferencing tools (i.e. Zoom).

Specialized Knowledge/Education:

Secondary school diploma or equivalent.

Territory Acknowledgement:

We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.

Equity Statement:

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.


Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement:

If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers:

To learn more click here