Job Description

About The Role:

The

Administrative Assistant

plays a key role in supporting the day-to-day operations of Devon's head office, working across departments including Property Management, Leasing, Rentals, and Accounting. This position requires a detail-oriented professional who can manage multiple tasks, handle confidential information with discretion, and communicate effectively with tenants, owners, vendors, and internal teams.

Why Join Devon?

Opportunities for professional growth and cross-functional experience. A chance to work with a respected leader in Victoria's property management sector. Competitive salary & extended health and dental benefits. Vacation starting at 3-weeks per calendar year. Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.

What You'll Be Doing:

Compiling comprehensive monthly financial reporting packages for client distribution in collaboration with the accounting department. Assisting with building takeovers and turnovers as necessary on a periodic basis. Provide day-to-day administrative support: correspondence, internal documentation, internal audits, file organization, letter-writing for various departments, inquiries from tenants, clients, and vendors, assistance with arrears tracking, etc. Review, draft, and organize contracts, financial documents, and legal agreements with attention to accuracy and compliance. Coordinate and maintain electronic filing systems, internal forms, reports, and invoice forwarding. Engage professionally with tenants, clients, vendors, and internal teams. Providing coverage to the front desk on rent day, when team members are on vacation, or on their daily break.

Qualifications

Minimum 2 years of experience in an administrative role, preferably in real estate, property management, accounting, or legal environments. Strong written and verbal communication, proofreading, and document processing skills. Proven ability to work independently and collaboratively in a deadline-driven setting. Demonstrated time management and prioritization skills. Discretion when handling confidential tenant, owner, or financial information. Proficient typing speed (70+ WPM preferred) as well as a high level of comfort with Microsoft Word and working knowledge of Excel. Capability to interpret financial statements and legal documents highly preferred.

Job Type: Full-time, Permanent, On-Site


Schedule: Monday - Friday


Salary: $55,000 per year


Start Date: November 17, 2025