Job Description

Okanagan Indian Band

Administrative Assistant

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NQMAPLQS | WE LIVE AT HEAD OF THE LAKE



Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan.

Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

The OKIB offers a welcoming team environment and a rewarding job experience. You can expect a supportive work environment and a total compensation package which includes:

3 Weeks' Vacation Pay

Extended Health and Dental Benefits

Employer Matched Pension Plan

15 Statutory Holidays

Paid Winter Holiday Break

Cultural Leave

Discounted Silver Star lift passes

Retention Bonuses after years of service

15 Paid Sick Days

Paid Personal Leave

Employee Assistance Program

Professional Development Opportunities

Hours of work

: 37.5 hours per week

Start Date:

ASAP

Deadline for applications

: September 19, 2025

JOB SUMMARY

The Lands Administrative Assistant provides comprehensive administrative, financial, and project coordination support to the Director of Lands and department staff. This role ensures smooth and efficient department operations through managing schedules, documentation, financial tracking, communications, and stakeholder liaison.

REPORTING STRUCTURE

Reports to the Director of Lands.

JOB DUTIES AND RESPONSIBILITIES

Provide office support services such as filing, data entry, supplies management, purchase order tracking, and financial reporting. Maintain the Director's schedule, including travel arrangements. Follow established protocols to maintain and organize the department's document/information management system, including accurate filing of correspondence, reports, and contracts. Assist in planning, communication, and preparation of meetings and conferences, including meeting agendas and kits, facility rentals, travel arrangements, and conference calls. Take detailed meeting and project notes as required by the Director. Answer phones and emails from the public and direct inquiries to appropriate staff or departments. Liaise with OKIB staff, membership, government officials, consultants, and service providers. Prepare correspondence and confidential documents as requested. Participate in community events as requested and assist with emergency services as required. All employees of OKIB may be required to assist in the delivery of emergency services. Duties during emergencies may differ from regular responsibilities Performs duties in accordance with OKIB policies and procedures Perform other duties as required

ADMINISTRATIVE DUTIES

Assist the Director in special projects or events as requested Provide record keeping, data management, and research support for the department Provide information and communication materials for the OKIB website in coordination with the Communications Coordinator Attend meetings as required Perform duties in accordance with OKIB policies and procedures Process accounts payable by receiving, reviewing, and coding invoices for accuracy before submission to Finance Prepare accounts receivable invoice packages with all supporting documentation Track and manage departmental and project-specific budgets, including purchase orders and funding allocations Prepare and maintain funding and expenditure reports for department projects

WHO ARE WE LOOKING FOR

You have education, experience, or an equivalent combination may be considered. You are community-minded, detail-oriented, have a willingness to contribute to a team and an excellent communicator.

Education

Certificate in Office Administration or relevant area of study preferred Intermediate experience with Microsoft Office programs including Excel, Word, and Outlook Experience with SharePoint and Sage is an asset Equivalent combination of education and experience may be considered Valid BC Driver's Licence, Class 5 and reliable vehicle

Experience

2-5 years working in an administrative support capacity Experience in financial analysis, bookkeeping, and spreadsheet creation Experience handling confidential information Experience working with First Nations communities

Core Competencies (KSAs & Desired Attributes)

Possesses cultural appropriateness and sensitivity towards OKIB and Community Intermediate proficiency with Microsoft Suite and Sage software Excellent time management and organizational skills Effective verbal and written communication skills Ability to work with frequent interruptions and changing priorities Ability to collaborate effectively within a team environment Demonstrates sound judgement and diplomacy Self-motivated and engaged Exceptional interpersonal skills, able to engage with diverse personalities and adapt approach accordingly (approachable, adaptable, confident, engaging, credible). Ability to maintain confidentiality

CLASSIFICATION/PAY SCALE

$22.00 - $26.00 per hour dependant upon education and experience.



Please send resume, cover letter and references in any one of two ways:

Email:

recruiting@okanagan.org

Mail or drop off:

12420 Westside Road, Vernon, BC V1H 2A4

If you have accessibility needs, please contact Hollie Lachuk @ 250-542-4328 ext. 1011

The successful applicant will be required to provide a Criminal Record Check that includes the vulnerable sector and three references.

Preference will be given to qualified Aboriginal Applicants as per section 41 of the Human Rights Code.




Education : Other trades certificate or diploma


Experience : 3 years to less than 5 years