DMC Mining Services is a leading provider of mining services and solutions. As one of North America\xe2\x80\x99s premier underground contractors for over 38 years, our comprehensive list of mining services ranges from shaft sinking and raise boring to full mine development and operation. With one of the lowest incident / accident frequency rates in the industry, DMC has been called upon by many leading mining companies to fill critical roles in their success. Our focus is on applying the expertise of our employees to attractive projects while pledging to deliver leading technology and overriding commitment to safe practices.
Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability.
Summary:
DMC is currently looking for an Administrative Assistant to join our team on a permanent basis in our Vaughan location. The Administrative Assistant will be responsible for providing a wide range of clerical and administrative support to the Engineering Department as well as collate, edit and package proposals. This is an ideal role for someone who thrives in a fast-paced and constantly changing environment with a proposal writing background.

Responsibilities:

• Prepares wide range of administrative documents for the department including but not limited to processing expenses, entering Purchase Orders, creating Organizational charts, etc.
• Assists in preparation of proposals including the researching, compiling, and summarizing data in accordance with established procedures.
• Edits and proofreads proposal and other related materials to ensure accuracy, clarity, readability, consistency with company guidelines and standards
• Updates and maintains electronic filing and document control tracking system. Ensures compliance with document control standards and performs quality checks on documents such as drawings, reports, and calculations ensuring completeness.
• Coordinates all information in format requested in RFP against Company standards
• Maintains files of all RFPs and completed proposals and presentations
• Maintains up-to-date content library
• Attends, records, and distributes detailed minutes to various Project Meetings (internal and external)
• Assists management with monthly and ad-hoc reports

Qualifications:

• Minimum three (3) years of administrative experience within an engineering environment would be beneficial
• 3 years Bachelor\xe2\x80\x99s degree in Administration or equivalent would be beneficial
• Exceptional writing and editing skills
• Advanced Proficiency in MS Office: Word, Excel, PowerPoint, and Outlook with exposure to Visio and database/document control platforms is an asset.
• Strong organizational skills that demonstrate a high level of accuracy and attention to detail
• Ability to work collegially under strict deadline pressure and handle multiple work assignments
• Ability to learn quickly, demonstrates critical thinking, and makes situation-appropriate decisions using sound judgment
• Outstanding interpersonal and communication skills
• Experience working in a high-paced, large company environment

• No external recruiters please.

• The description is for the purpose of information only, and reflects the general duties considered to describe the principle functions of the job and shall not be construed as a detailed job description of all work requirements that may be inherent in the job. It is understood that the terms or conditions of the job are subject to change as may be deemed necessary by the Company to maintain a safe and efficient operation.

As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, please note that accommodations are available, upon request, throughout the recruitment and assessment process for any applicants with disabilities.

DMC Mining is an equal opportunity employer. We thank all candidates for applying, however only the candidates selected will be contacted.