Job Description

As our Administrative Assistant, you will provide high-level administrative support to the Construction & Design Vice President and leadership team, ensuring smooth daily operations and effective team coordination. Your key responsibilities will include:

• Scheduling and organizing meetings, conferences, and events.

• Managing executive calendars, prioritizing appointments, and preparing meeting materials.

• Coordinating travel arrangements, accommodations, and transportation.

• Processing expense reports, invoices, and other financial paperwork.

• Drafting, proofreading, and distributing emails, memos, and reports.

• Conducting research and preparing reports as needed.

• Answering and screening calls, responding to inquiries, and liaising with internal teams, clients, and vendors.

• Organizing and maintaining physical and digital files, records, and databases.

• Updating and managing organizational charts.

• Planning, coordinating, and supporting special projects, team celebrations, activities, gatherings, and other operational initiatives as required.

• Assisting with office supplies, equipment needs, and facility-related services, as well as tasks such as data entry, scanning, and document management.

• Providing general administrative support as required.

• Supporting the growth of a positive company culture and professionally representing Northland Properties.

• Performing other related duties as required.

What are we looking for?

• 2+ years of experience in an administrative or executive support role.
• Post-secondary education in Business Administration, Office Administration, or a related field is preferred but not required.

• Proficient in MS Office, especially Microsoft Outlook, SharePoint, Teams, Excel, and Word.
• Ability to maintain confidentiality and handle sensitive information with discretion.

• Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks and deadlines.
• Excellent written and verbal communication skills, with high attention to detail and accuracy.
• Strong interpersonal skills, with the ability to work collaboratively and build positive relationships with internal and external stakeholders.
• Demonstrated ability to take initiative, solve problems, and support operational needs with a proactive, service-oriented mindset.
• Adaptable and comfortable working in a fast-paced, dynamic environment.
• Demonstrates a positive attitude, with good initiative and a strong work ethic.

What do you get?

• Extended family health care, including vision, dental, and group life insurance.

• Employee discounts across the Northland-owned hotels and resorts.
• 25% discount at selected restaurants for up to 6 people.
• half-price passes/lift tickets at Grouse Mountain and Revelstoke Mountain Resort for up to 4 people.
• HumanaCare free mental health support & counselling.
• Collaborative, friendly working environment with a fun and inclusive culture.

Job Location: Head Office - Vancouver, BC
Contract length: 13 to 14 months (Maternity Leave Coverage)
*** We thank all applicants for their interest. Only those applicants we wish to interview will receive a reply to their application.
** You must be legally entitled to work in Canada to apply as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker.

Skills Required