Job Description

Administrative Assistant

Reporting to the Executive Director, the Administrative Assistant provides confidential administrative support to Renfrew Collingwood Seniors Society Adult Day Centres teams and Board of Directors.

Duties

Administrative Support

- Provide administrative and clerical support to the adult day program management team, Board of Directors, and employees

- Manage correspondence, emails, and phone calls in a professional and timely manner

- Maintain and organize electronic and paper filing systems

- Prepare meeting agendas, take minutes, and follow up on action items

- Provide assistance in community meal program

Communication

- Coordinate with external vendors, suppliers, and healthcare partners

- Handle inquiries and re-direct messages appropriately

Operations & HR Assistance

- Assist with onboarding new staff, including document preparation, account setup, and orientation

- Support HR documentation

- Maintain office and day program supply inventory and place orders as needed

- Assist with internal communications, announcements, and website/social media updates

Technical Support

- Provides basic IT and equipment troubleshooting support

- Updates website

- Set-up social media accounts

Other duties as required

Qualifications

- Diploma or certificate in Office Administration, or related field

- 2 - 3 years of recent experience in a healthcare and/or administrative environment

- Excellent organizational and communication skills (written and verbal)

- Ability to multi-task

- Ability to work independently and work collaboratively within a team environment

- Demonstrated ability to exercise professionalism, tact, and diplomacy

- Proficiency in Microsoft Office Suite (e.g. Outlook, Word, Excel, Access, Teams)

- Knowledge of BC Healthcare operations and client confidentiality

- Demonstrated strong time management and organization skills, with attention to details and accuracy.

- Physical ability to carry out all duties of the position

- Fluency in English required; Mandarin or Cantonese language skills are an asset

Job Types: Full-time, Seasonal
Contract length: 5 months

Pay: $27.00 per hour

Expected hours: 37.5 per week

Work Location: In person