Job Description

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We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential support to our Property Management and Building Operations teams, ensuring smooth day-to-day operations. This position requires a proactive individual who excels in organization, communication, and customer service.
Responsibilities:

• Provide general administrative support and reception duties to the Property Management and Building Operations teams.
• Coordinate schedules, resource bookings, and tenant maintenance requests efficiently.
• Manage incoming calls, draft detailed correspondence, and handle confidential information with discretion.
• Process invoices accurately using Yardi Voyager and ensure proper coding.
• Organize and distribute mail while maintaining clean and functional office spaces.
• Order office supplies and oversee the organization of uniforms and supplies for the Building Operations team.
• Assist in setting up purchase orders and maintaining supply accounts.
• Step in to support other administrative staff during absences or high-demand periods.
• Perform clerical tasks such as typing, data entry, and document preparation.
• Undertake additional duties as assigned to support team operations.

Requirements:

• Post-secondary education is preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with Yardi software is an asset.
• Strong customer service skills and the ability to address tenant needs effectively.
• Exceptional organizational skills and the ability to manage time efficiently in a dynamic environment.
• Professionalism and diplomacy in handling sensitive or confidential situations.
• Demonstrated ability to work collaboratively and communicate effectively.
• Previous experience in administrative or clerical roles is highly desirable.

Skills Required