Job Description

Administrative Assistant - Citadel Law Corporation

Citadel Law is a small and close-knit office located in Vancouver. We are seeking an administrative assistant that will blend well with our team dynamic.

Citadel's main focus of practice is real property law, especially strata law, rentals, collections and litigation. We are a very busy office, so we are looking for someone who is able to handle a high work load with competence, efficiency and accuracy.

Responsibilities

Answering phones and communicating with clients as required.

File management, including file openings, file closings, client identification and verification, retainer funds, etc.

Sending and receiving mail.

Printing cheques and doing deposits.

File billing and client accounts receivable.

Editing and formatting correspondence and other documents.

Scheduling service when needed.

Conducting searches and filings through BC Online and the Land Title Office.

Calendar management, including scheduling, booking, reminders, etc.

Travel bookings for the Partners and other lawyers.

Other administrative tasks as requested.

Core Values/Skills

Ability to work in a team environment and independently.

Excellent accuracy and attention to detail.

Strong organizational skills.

Committed work ethic.

Ability to take initiative.

Ability to prioritize, adapt to changing demands and multi-task while managing tight deadlines.

Qualifications

This is a position that is required to work in the office. Therefore, applicants must be able to be in the office daily.

As physical presence is key, applicants need to consider the commute they may have to facilitate to come to the office each day.

Proficient in Microsoft Office software.

Strong computer skills with the ability to learn new software quickly.

Advanced knowledge in English, spelling, punctuation, and arithmetic.

Keyboarding speed of 45wpm.

Experience with data entry and filing systems is essential.

Experience in office administration is an asset.

Experience in the legal field an asset.

Office Culture/Benefits

Competitive salary. Salary is based on experience.

Regular staff dinners/outings.

*Thank you to all who apply, only candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

Dental care Extended health care
Work Location: In person