Job Description

About Us

Private Equity, Real Estate, Hospitality, Financial Technology Company. As we expand operations, we're looking for a resourceful Administrative Assistant to directly help our Founder and play a pivotal role in driving daily execution, process development, and organizational alignment.

Role Overview

This is not your average admin role. You'll be the right hand to the Founder--supporting everything from administrative execution to strategic deliverables. We're looking for someone with sharp business instincts, a solid grasp of corporate governance, and the ability to build and manage systems that support a fast-moving startup. You'll be instrumental in turning ideas into actions and actions into results.

Key Responsibilities

Provide high-level administrative support to the Founder, including scheduling, email and calendar management, travel coordination, meeting preparation and manage multiple businesses. Manage Social Media Accounts, collaborate with influencers, make strategic partnerships, events, brands, etc. Manage company records, assist with corporate filings, and maintain compliance documentation (LLC, C-Corp, EIN, state filings, etc.). Build, implement, and maintain internal operational processes and standard operating procedures (SOPs). Track and drive forward key initiatives, ensuring deliverables are completed on time. Coordinate with accounting, legal, and external partners on business operations and reporting. Prepare presentations, reports, investor materials, and internal communications. Maintain and manage financial documentation in QuickBooks. Work across G Suite, Microsoft Office (Excel, Word, PowerPoint), and other productivity platforms to support daily functions. Conduct price analysis, market research, draft power point presentations, and bring the founders ideas to life.

Qualifications

3+ years in an administrative, operations, or executive support role--preferably in a startup or fast-paced business environment. Strong understanding of business operations, corporate compliance, and administrative systems. Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace (Docs, Sheets, Slides), and QuickBooks. Experience developing and improving internal processes and documentation. Exceptional organizational skills, attention to detail, and ability to prioritize effectively. Strong written and verbal communication skills. Comfortable working independently with minimal supervision. Interest or experience in blockchain, crypto, or fintech is a plus.

What You'll Gain

Direct exposure to high-impact business decisions at the ground level Competitive salary with potential equity participation Flexible work environment (remote/hybrid options available) Growth opportunity into operations, strategy, or chief of staff roles A chance to shape the foundational operations of an emerging multi faceted company

Apply Now

If you're a systems-minded, action-oriented professional who thrives in an entrepreneurial setting, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: $28.00-$35.00 per hour

Benefits:

Casual dress Dental care Extended health care On-site parking Vision care
Experience:

Executive Administrative: 3 years (required)
Work Location: In person

Expected start date: 2025-09-01