Job Description

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Job Details

Administrative Assistant, Undergraduate Admissions & Advising - (997865.9)

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Organizational Unit

University of Victoria -> Faculty of Human & Social Dev -> Nursing

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

26 September 2023

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,180.00 - $4,309.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE

Classification

PB7

Hours of Work

Monday to Friday 8:30 to 4:30PM

Start Date

10/25/2023

End Date

5/31/2024

Employee Group:

CUPE 951 - Term

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria\'s largest employers and one of Canada\'s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria\'s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

The University of Victoria School of Nursing is a leader in undergraduate and graduate nursing education and research in partnership with different educational, community and practice organizations. The School offers the Bachelor of Science in Nursing degree (BSN) to prepare nurses to work with individuals, families, and communities, guided by health promotion principles. The BSN program is delivered through a collaborative partnership with colleges in British Columbia (Camosun College, College of the Rockies, and Selkirk College) and the Northwest Territories (Aurora College). The School of Nursing also offers two graduate degrees: a PhD in Nursing and the Master of Nursing Degree with four options: (Advanced Practice Leadership, Nurse Practitioner, Nurse Educator, and Double Degree in Nursing and Health Informatics).

The School is situated in the Faculty of Human and Social Development (HSD), a multi-professional faculty with a commitment to the student experience of dynamic learning in extraordinarily rich practice and community setting for vital impact on health and social development.

This position is the main point of contact for all undergraduate program inquiries and assists with interpreting university, faculty, and departmental level undergraduate policies and procedures. This position works closely with and provides administrative support to the Undergraduate Student Advisor. In collaboration with the Undergraduate Student Advisor, the position coordinates the applications and admissions process, registers BSN students in required nursing courses, and provides a significant amount of information management related to the students\' academic experience from the start to completion of their program. This position also works closely with the Associate Director of Undergraduate Programs and Partnerships as well as the Registrar offices here at UVic and at the College Partners sites. This position provides committee support to the School\'s Indigenous Initiatives Committee and support with data management for the School\'s sessional lecturer pool. This position also participates in the organization and coordination of the undergraduate student orientations and may participate in a variety of program information sessions and career fair events as required.

Job Requirements

Experience:

Must have a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities:

• Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
• Experience providing support and coordination of committee work.
• Experience working in a customer relations/service environment.
• Experience working effectively in socially and culturally diverse situations and able to respond to a wide range of needs.
• Experience interpreting and applying policy, preference given to those with experience in undergraduate admissions policy, procedure, and program requirements.
• Excellent organizational and advanced administrative skills with knowledge of relevant best practices.
• Flexibility and adaptability with procedural and technical change.
• Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation and employing critical thinking and/or analysis.
• Ability to prioritize a large workload and deal with frequent interruptions
• Exhibited excellent and effective verbal and written communication skills depending on audience
• Demonstrated ability to display professionalism, courtesy, and empathy, in maintaining the confidentiality of highly personal and sensitive information
• Ability to establish and maintain effective working relationships within the department, university, external stakeholders.
• Ability to interpret, manipulate, export, and input data within database systems.
• Advanced proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, content management systems, Sharepoint, Survey tools, virtual conference technology).
• Demonstrated experience using University systems or other large complex computer applications/systems (e.g., Banner, AIRS, FAST Student Reporting) is an asset.

Specialized Knowledge/Education:

Secondary school graduation or equivalent. Some post-secondary education or coursework towards a certificate or diploma is an asset.

We acknowledge and respect the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n and WS\xc3\x81NE\xc4\x86 Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity. Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

University of Victoria