Job Description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.
Introduction: Prime Hires is seeking a skilled Administrative Assistant to join our client in support of an existing vacancy.
Contract Period: 18 months
Pay Rate: $29.59 per hour
Location: Toronto, ON
Location Type: Hybrid; 2x a week in office
Business Hours: Monday-Friday; 9:00 AM-5:00 PM
Job Responsibilities:

• Manage calendars, schedule meetings, and coordinate complex travel arrangements/expense submission for senior managers.
• Prepare agendas, take meeting minutes, and ensure timely follow-up on action items.
• Assist with project tracking, reporting, and documentation for technology and operations initiatives.
• Support procurement processes, vendor management, and invoice tracking.
• Draft and edit correspondence, presentations, and reports for internal and external stakeholders.
• Maintain accurate records and organize digital and physical files in compliance with company policies.
• Utilize advanced features of Microsoft Office Suite, collaboration tools (Teams, SharePoint), and internal banking systems.
• Troubleshoot minor technical issues and liaise with IT support when necessary.
• Handle sensitive information with the highest level of integrity and confidentiality.
• Ensure adherence to regulatory and internal compliance standards.

Experience & Qualification Requirements:

• Post Secondary Degree required.
• 2+ Years of Experience supporting mid or high-level managers.
• Must be an independent worker.
• MS Office Suite experience.
• Verbal & written communication skills.
• Collaboration & team skills.
• Analytical and problem-solving skills.
• Attention to detail & organizational skills.
• Previous financial industry experience

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Prime Hires & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment. #LI-DNI #INDPH

Skills Required