Job Description

Date posted:

November 14, 2025

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide exceptional administrative support and perform a variety of clerical tasks to ensure the smooth operation of our office. This role requires the ability to manage multiple tasks efficiently.

Responsibilities

Coordinate the flow of information within the team Direct and control daily operations Open and distribute mail and other materials Plan and organize daily operations Establish and implement policies and procedures Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Oversee the preparation of reports Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Maintain and manage digital database Consult with clients after sale to provide ongoing support Proofread data Organize conferences and meetings

Requirements

Proven 7 months to less than 1 year experience as an Administrative Assistant or in a similar role is preferred. Secondary (high) school graduation certificate Must have advanced English communication skills, both written and spoken, for effective interaction with clients and team members Strong organizational skills with the ability to prioritize tasks effectively. Strong communication skills both verbal and written Ability to work independently as well as collaboratively within a team environment.

Additional information

Experience and specializationComputer and technology knowledge

Microsoft Dynamics NAV MS Excel MS Outlook MS PowerPoint MS Word MS Office

Additional informationSecurity and safety

Criminal record check

Transportation/travel information

Travel expenses paid by employer

Work conditions and physical capabilities

Ability to work independently Fast-paced environment Work under pressure Attention to detail

Personal suitability

Ability to multitask Excellent written communication Flexibility Organized Accurate Client focus Reliability Time management Adaptability Accountability

BenefitsHealth benefits

Dental plan Health care plan

Asset languages

Portuguese
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity!

Job Types: Full-time, Permanent

Pay: $36.10 per hour

Expected hours: 30 - 40 per week

Benefits:

Dental care Extended health care
Education:

Secondary School (required)
Experience:

Administrative: 1 year (required)
Language:

English (required) Portuguese (preferred)
Work Location: In person