Job Description

Location

130 Queens Quay E, Toronto

Company Description

Tenera is a company that combines decades of construction field experience and deep industry knowledge together with top IT skills, to service an unmet need of managing the process of property repairs in a cost-efficient way. We work with Property Managers, as well as commercial, industrial, and government clients, to offer a range of solutions for the properties they manage, including capital planning and reserve fund studies.

We offer an agile and flexible workplace. One of our main goals is to develop new application features with a clear understanding of our customers' needs, delivering highly visible changes in an otherwise low-tech industry.

We are seeking a dynamic and organized Administrative Assistant to join our team. The ideal candidate will provide crucial support to our daily operations, contributing to the efficiency and effectiveness of our organization.

Some specific responsibilities of an administrative assistant might include the following.

Responsibilities:

Participate in remote inspections, ensuring data gathered by inspectors is entered correctly while the inspection is in progress.

Assist with the preparation of reports, presentations, and correspondence.

Coordinate meetings and conference calls, assisting with agenda preparation.

Act as a point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.

Support team collaboration by facilitating communication and disseminating information effectively.

Assist with the onboarding of new employees, including paperwork and orientation logistics.

Maintain and update databases and records, ensuring accuracy and completeness.

Handle general office administrative tasks, such as filing, scanning, and ordering supplies.

Managing inspections schedule.

Coordinate the production of proposals and generate repair proposals (training will be provided)).

Support with bookkeeping and invoicing

Requirements:

Minimum of 2 years of relevant experience.

Strong teamwork and collaboration skills, with the ability to work effectively in a team-oriented environment.

Professional demeanor and customer service-oriented attitude.

High level of organization and attention to detail.

Ability to multitask and prioritize tasks in a fast-paced environment.

Excellent communication skills, both written and verbal.

Fast and accurate typing skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including Google Suite.

Basic Excel formulas for calculation and report generation.

Familiarity with Salesforce or other Customer Relationship Management (CRM) software is desired.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

Dental care Vision care
Education:

Secondary School (preferred)
Experience:

Administrative : 2 years (preferred) Bookkeeping: 1 year (preferred)
Work Location: In person

Expected start date: 2025-12-01