Job Description

Administrative Assistant
Company Overview
GreenTown is a full-service media production company. For over 25 years, we've created impactful content--from documentaries and music videos to commercials and educational media--for clients like Cedars-Sinai, Accenture, Mitsubishi, Kmart, and Sears, earning industry awards and recognition. We also produce original films, series, and screenplays, driven by a passion for authentic storytelling and creative excellence. We're a team of passionate professionals dedicated to pushing ideas further and creating stories that resonate with audiences and stand the test of time.
The Administrative Assistant's responsibilities will include, but are not limited to, providing administrative support in the areas of electronic mail processing, data entry, and document processing.
Responsibilities

• Answer, screen, and transfer inbound phone calls.
• Receive incoming materials and process outbound shipments in the ERP system.
• Maintain inventory in the ERP system.
• Direct visitors and clients.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Maintain electronic and hard copy filing systems.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and e-mail.
• Open, sort, and distribute incoming correspondence.
• Process electronic mail, photocopy, or fax as required.
• Maintain files to ensure all necessary documents are filed correctly and on schedule.
• Maintain inventory of office supplies.
• General projects and additional tasks as required.

Qualifications
EDUCATION:

• High school diploma or equivalent - .College degree preferred.

EXPERIENCE:

• 2 Years - of administrative experience is required, preferably in the chemical industry or other manufacturing environments.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of clerical and administrative procedures /systems, such as filing and record keeping.
• Ability to work independently and in a team environment.
• Ability to analyze and solve problems.
• Must be proficient in Microsoft Office at the intermediate to advanced level.
• Ability to handle a fast-paced environment.
• Consistent detail orientation is required.
• Must be able to multitask and adapt to sudden task changes.
• Must be able to manage time to meet tight deadlines.
• Ability to communicate effectively, both orally and in writing.

Salary & Benefits

• Competitive annual salary based on experience and qualifications.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and training.
• A collaborative and creative work environment with a focus on storytelling.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Skills Required