Job Description

About Think 2wice (T2)

Think 2wice is a grassroots, non-profit organization dedicated to combating gun and gang violence through prevention, intervention, and community healing. We provide trauma-informed, culturally relevant programs for incarcerated individuals, youth, and communities impacted by incarceration, trauma, loss, grief, and violence. Our initiatives include case management, mentorship, workshops, arts-based programming, and community engagement.

About RCHC & Think 2wice (T2)

Rexdale Community Health Centre (RCHC) is a multi-service organization providing primary care, health promotion, and community programs. In partnership with T2, we deliver TO Wards Peace (TWP)--a public-health, community-centred approach that interrupts and prevents violence through outreach, hospital and social-media interventions, and deep community partnership.

Position Summary

The Administrative Assistant provides end-to-end administrative and coordination support for the TWP project. This includes scheduling, meeting logistics and minutes, document and data management, partner liaison, materials and reports, and light support with community engagement/registration. This role thrives in a fast-paced setting, balancing multiple priorities with accuracy, discretion, and professionalism.

Key Responsibilities

Project & Partner Coordination

Schedule and organize meetings (internal and multi-partner), prepare agendas, take minutes, and track action items. Liaise with partners (City of Toronto, grassroots agencies, evaluation team, and others); coordinate between Rexdale and Jane-Finch sites. Support planning and logistics for training, workshops, and community events.

Administration & Document Management

Maintain organized electronic and manual filing systems; create/update templates and trackers. Prepare program materials, forms, presentations, and reports; ensure confidentiality and compliance with RCHC policies. Monitor timelines, track tasks, and support follow-through across the project team.

Community Engagement & Communications Support

Assist with program registrations and event sign-in; provide front-line information to visitors and stakeholders. Provide light support for project social media (posting coordination, basic updates) in alignment with team direction.

People & Onboarding Support

Assist with recruitment and onboarding steps (posting logistics, interview scheduling, paperwork coordination). Respond to staff administrative queries (policies/procedures, risk mitigation) and direct to appropriate contacts.

General

Participate in project staff and committee meetings; support other TWP duties as assigned. Work on-site at partner agencies (e.g., Jane-Finch) as required; some evenings/weekends based on project needs.

Qualifications

2+ years' administrative experience, ideally in a community-based setting. Strong organization, multitasking, and follow-through; high attention to detail and accuracy. Excellent written and verbal communication; professional, discreet, and client-focused. Proficiency with MS Office (Word, Excel, PowerPoint, Publisher), email, and internet; comfortable learning new systems. Demonstrated ability to work independently and as part of a diverse team; strong interpersonal skills. Equity lens and sensitivity to people from different socio-economic and cultural backgrounds. Commitment to confidentiality and integrity.

Salary:

$53,059 (negotiable if opting out of benefits)

Hours per week:

35 hours per week

Duration:

1 year, with the possibility of extension

Starting date:

ASAP

Job Types: Full-time, Fixed term contract

Pay: $53,059.00 per year

Education:

Bachelor's Degree (preferred)
Experience:

Administrative : 2 years (required)
Work Location: In person

Application deadline: 2025-09-15