Job Description

Duties & Responsibilities:

Administrative & Operational Support

Provide day-to-day administrative assistance within the team Maintain provider schedules and coordinate client appointments Book and modify appointments Prepare correspondence, reports, and internal communications Ensure that informational materials, program flyers, and forms are available for clients. Assist with data entry, filing, and maintenance of client and program records in accordance with privacy legislation Manage appointment scheduling and confirmation for primary care providers

Client Service

Greet and direct clients in a welcoming, culturally safe manner Answer incoming calls and manage the phone system, respond to inquiries via email, and direct calls to the appropriate staff Assist with intake documentation and ensure forms are complete and accurate Assist clients with completing forms and intake documentation

Coordination & Communication

Liaise between the Primary Care Unit and other AHT programs to support integrated care Schedule meetings, prepare agendas, and record meeting minutes Support internal reporting and data collection for quality improvement and funding requirements

Compliance & Confidentiality

Adhere to AHT's policies, procedures, and health information privacy standards Ensure documentation and communications are accurate, timely, and secure Track inventory and order supplies for the unit Process referrals, faxes, and other communications as required

Qualifications & Experience

:

Post-secondary education in Office Administration, Health Administration, or a related field, or equivalent combination of education and experience Minimum 2 years of administrative experience in a healthcare or community services setting Strong organizational and time-management skills with attention to detail Excellent communication and interpersonal skills Proficiency with Microsoft Office Suite and electronic medical records systems Ability to work in a fast-paced, team-oriented environment Understanding of the health and social issues affecting indigenous communities

How to Apply

: Please submit your cover letter and resume by email to recruitment@aht.ca, in a single document, with your name and "Administrative Assistant" in the document name.

Anishnawbe Health Toronto offers a competitive salary, a comprehensive benefits package, a commitment to your professional development and a supportive workplace environment

Anishnawbe Health Toronto is committed to diversity and values the contribution of its employees from diverse backgrounds and experiences. We welcome applications from Aboriginal persons, visible minority group members, women, persons with disabilities, members of sexual minority groups, and others who contribute to greater diversity of perspectives. (If you are invited for an interview and require accommodation, please let us know) Meegwetch to all applicants, however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $43,000.00-$53,000.00 per year

Benefits:

Dental care Extended health care Life insurance Paid time off
Work Location: In person