Job Description

Administrative Assistant - Full Time

Looking to join an exciting, multi-faceted arts and education company? Do you enjoy working children? Want to help a growing company be successful? We're looking for a Reception and Office Admin Associate to help support our business.

About Us

We are a full time Montessori Arts-based school for children. Established over 60 years ago, we offer a fresh approach to education in the Arts. We are located in the Kennedy and 401 area of Scarborough. Convenient to the highway and Scarborough Town Centre. Our modern facilities are adjacent to public transportation and we have plenty of free parking.

Job Summary

As our Reception and Office Admin Associate, you will be our first point of contact for our School and you will be responsible for creating a warm, welcoming and professional environment for our clients and students. Gaining knowledge of our Programs is a priority and having a background in the Arts is particularly desirable as well as embracing and celebrating our creative culture.

Responsibilities

Greeting clients in a friendly and professional manner

Answering customer inquiries on the phone, email or in person

Handle incoming and outgoing calls

Assisting customers with any online purchases of merchandise

Accurate data entry

Ensuring foyer and common areas are tidy

Opening mail, couriered documents and ensuring they get to the appropriate staff

General office administrative tasks

Manage a process for stocking and taking inventory

Assisting with Event Management in partnership with Team Leads

Other duties as assigned

Attend all General Staff Meetings

Join 2 of the company employee committees

Knowledge, Skills and Abilities Required

Strong interpersonal skills

Excellent written and oral communication skills

Strong math skills

Must be computer literate and proficient with Microsoft Outlook, Word, Excel and Google Docs

Working knowledge of Constant Contact, Pipedrive, and Hootsuite would be a benefit

Minimum of 2 years of office experience

Success in a fast-paced environment

Able to work independently within a small team that is results-driven

Strong attention to detail while maintaining confidentiality and professionalism

Have a high level of organizational skills, managing and prioritizing several task/projects at once

Post-secondary education and/or related experience

Highly motivated, reliable, and punctual

Quick learner

Ability to maintain a professional demeanor at all times

COVID Vaccination

Weekly Schedule

Monday to Friday 8:00am - 4:30pm

Reporting Relationship - you will report to the School Administrator

Team Uniform is required

Salary is negotiable based on skills.

Contract length: 12 months

Job Types: Full-time, Contract

Work Remotely

No
Job Type: Full-time

Pay: $22.00 per hour

Expected hours: 40 per week

Schedule:

8 hour shift
Education:

Bachelor's Degree (required)
Experience:

administrative assistant: 2 years (required) receptionist: 2 years (required)
Work Location: In person

Application deadline: 2025-07-21
Expected start date: 2025-08-01