Administrative Assistant
Toronto, ON, Canada
Job Description
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We are looking for an Administrative Assistant to work with the CEO of a dynamic and innovative group of companies spanning SaaS, aerospace, logistics, and energy. We are looking for a highly organized and proactive individual to support and work closely with our CEO to help drive our missions and companies forward.
Key Responsibilities
Key Responsibilities
- Administrative Support: Provide high-level administrative support to the CEO, including managing schedules, organizing meetings, and handling correspondence.
- Communication: Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication.
- Travel Coordination: Arrange travel itineraries, accommodations, and transportation for the CEO and other members of the companies.
- Document Preparation: Prepare and edit reports, presentations, and other documents as needed.
- Project Management: Assist in the planning and execution of special projects and events.
- Office Management: Oversee office operations at multiple locations, including ordering supplies, maintaining records, and ensuring a productive work environment.
- Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
- Finance & Data Management: Assist our internal finance team with bookkeeping, data entry, report preparation, and basic compliance tasks.
- Education: Bachelor\xe2\x80\x99s degree in Business Administration, Communications, or related field preferred.
- Experience: Minimum of 2-4 years of experience as an executive assistant or in a similar role.
- Candidate must be a Canadian citizen and must be a fully licensed driver (G).
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to multitask and prioritize in a fast-paced environment.
- High level of professionalism and attention to detail.
- Problem-solving skills and a proactive approach.
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Job Detail
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Job IdJD2315244
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationToronto, ON, Canada
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EducationNot mentioned