Job Description

Come Work with Us!

At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you\xe2\x80\x99re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

Job Title Administrative Assistant to the Vice-President relationship, Financial Planning | Adjoint(e) administratif (ive) \xc3\xa0 la Vice-pr\xc3\xa9sidente, Planification financi\xc3\xa8re relationnelle



What is the opportunity?

This position will support the Vice President of Financial Planning relationship by providing support in planning, developing, coordinating and implementing strategic initiatives. You will coordinate client and employee correspondence (both written and verbal) for VP including supporting problem resolution and responding to escalated issues. You maintain schedules including sales meetings and coordinate travel plans and booking of facilities. You may also participate in scheduled meetings for transcription purposes.

What will you do

Manages the schedules, ensuring they are effectively time-managed to create capacity for required activities.

Maintains multiple points of contact (phone messages, email accounts, incoming mail) for the VP and responds to specific needs ensuring priority items are brought to the VP\'s attention or, when appropriate, responding on their behalf

Organizes and facilitates work-related meetings and other functions involving a wide array of constituents, coordinating conference calls, group events (i.e., strategy sessions, cross-business meetings, focus groups etc.), notifying and confirming participants, preparing agendas, and supporting materials, organizing facilities as well as food services

Performs various and sundry administrative duties.

Composes letters, memos, spreadsheets, reports, and other documentation as requested

Provides phone back-up for other administrative support

Assists Executive Area administrative staff in maintaining various vendor/contact relationships.

Other duties may include:

Prepares and gathers reports for specific needs or presentations leveraging available tools and resources

Assists with annual planning and may prepare budget for the financial planner team

Instructs other staff within department of PC operations, reporting general building maintenance when needed

Orders department supplies as needed

Coordinates PC and furniture needs and moves

Prepares and processes department\xe2\x80\x99s personnel records

Manages business expenses for the VP and team, ensuring corporate expense claims are coded correctly and submitted in a timely fashion for verification and approval through the expense reimbursement system

Acts as a pre-verification officer for department expense reports on behalf of the VP to aid in approval flow of all team expenses

In addition to supporting the Vice President, the Assistant will provide certain administrative support to the respective team. The role is a key point of contact for the team and their internal partners.

What do you need to succeed?

Must-have

Previous related experience supporting senior level management

This role requires fluency in both French and English in order to serve RBC\xe2\x80\x99s French and English-speaking customers in this market

Requires comprehensive skill and knowledge of organization practices and banking industry

Advanced knowledge in MS Office applications (Outlook, Word, Power Point, Excel, and Project Management)

Must be detail oriented with strong organizational skills and the ability to multi-task

Must work effectively with all levels of management

Ability to work in a team-oriented environment

Excellent communication skills

Ability to exercise independent judgment and take the initiative

Good interpersonal skills and communication skills, both oral and written

Must be a self-starter and able to work with limited supervision

Superior time management skills

What\xe2\x80\x99s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including competitive compensation, bonuses, and flexible benefits

Continued opportunities for career advancement

World-class sales training, coaching, and development opportunities

Support from a dynamic, collaborative, progressive, and high performing team, as well as world-class tools and training

Opportunity to achieve great success and grow your career with RBC

FRJobs

Job Summary

Address: CANDIAC, Quebec, Canada

City: CAN-QC-CANDIAC

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: Personal and Commercial Banking

Job Type: Regular

Pay Type: Salaried

Posted Date: 2023-04-27

Application Deadline: 2023-05-13

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at rbc.com/careers.

Royal Bank of Canada