Job Description

Department: Management and Administrative Team

Location:

Petawawa Military Family Resource Centre (PMFRC)

(Petawawa Ontario is in Eastern Ontario, 170 kilometers northwest of Ottawa)

Position Type: Administrative Assistant to the ED

Indefinite Full-time Contract

to start August 2025

Health Benefits: life insurance, disability insurance and accidental death and dismemberment coverage. RRSP - 2% matching RRSP after one (1) year of employment Work/Life Balance - Paid and Unpaid Leave (vacation, family related, and sick leave).

Work Schedule:

37.5 hours per week

Monday - Friday 8:00 - 4:00 (Occasional Evenings and weekends as required for special events)

Salary:

$20.48 - $24.05/hour

Immediate Supervisor:

Executive Director

Language Requirement:

English Mandatory; French a Strong Asset

Screening Requirement

Enhanced Reliability, Criminal Record, Vulnerable Sector, IS Security Procurement

Who We Are

The Petawawa Military Family Resource Centre (PMFRC) is a non-profit organization with the responsibility of addressing the needs of military families. We provide programs and services that serve, involve, and advocate for our military community, its members, and families, and address the unique military lifestyle challenges, resulting in an enhanced quality of life. The PMFRC envisions a community of strong, capable, resilient Canadian Armed Forces families. For more information on who we are, please visit us at CFMWS Website.

The Role(s)

Under the direction of the Executive Director, the Administrative Assistant provides administrative and operational support to the Executive Director. This is a high-level Administrative Assistant position and serves as the primary point of contact for internal and external communication for the Executive Director and must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the PMFRC's Leadership Team, Board members, dignitary visitors and other community stakeholders. In addition, the Administrative Assistant plans, coordinates and participates in internal committees, records minutes of meetings, and assembles information and logistic arrangements for various committees, working groups and other meetings.

Qualifications

Grade 12 Diploma or equivalent

AND

Office Administration Training / Course

OR

A demonstrated equivalent combination of education, training and/or experience in in supporting a senior executive or team

Experience Requirements

In office administration and records management In organizing meetings and schedules In drafting a distributing correspondence In preparation of reports In coordinate and manage schedules, prepare, and organize administrative and strategic materials In supporting meetings with both minute taking and preparation of the meeting

Conditions of Employment

Adhere to all PMFRC policies and procedures including policies regarding privacy code and confidentiality. Participate/ assist with all special events when required. Provide proof of any applicable registration with the respective regulatory body if applicable. Ability to provide a clear criminal record check, obtain an enhanced reliability security clearance, and vulnerable sector screening (current within 6 months). Valid Driver's license with access to a reliable vehicle for work related travel and requisite driver's insurance. Travel within the County of Renfrew. Thorough understanding of Canadian Armed Forces communities, systems, and policies to effectively assist families in accessing appropriate services and supports.

Posting Date

: 30 June 2025

Closing Date

: 14 July 2025

Potential Start Date: August 2025

If you wish to become a member of our team, please submit

both

a cover letter and resume in a Word or PDF format. Please include your daytime contact number and email address. Should you require accommodation during the selection process, please let the Finance Manager know.

For more information contact:

HR-Administrative Assistant

Shelby Roy

hr-recruitment@petawawamfrc.com

10-16 Regalbuto Ave, Petawawa ON K8H 1L3

PMFRC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Job advertisements for positions that have been designated bilingual will be provided in both English and French. Positions that are not designated bilingual are not translated and are displayed in English only.

The information provided from this competition and the results from this competition may be used to fill other similar positions as a result of internal transitions, or other similar permanent or temporary short-term contracts. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the PMFRC Privacy Policy.

Job Types: Full-time, Permanent

Pay: $20.48-$24.05 per hour

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Schedule:

Day shift Monday to Friday
Work Location: In person

Application deadline: 2025-07-14
Expected start date: 2025-08-01