Job Description

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We're partnering with a well-respected post-secondary institution in Vancouver that's dedicated to providing accessible, inclusive education and supporting student success within First Nations. We are searching for a Administrative Assistant to support the Dean of Academics - someone who thrives in an academic setting, enjoys keeping things organized, and takes pride in being the go-to person for getting things done efficiently and thoughtfully.
In this role, you'll be the Dean's right hand, managing daily operations and ensuring the academic office runs smoothly. It's a mix of coordination, communication, and administrative work - perfect for someone who enjoys variety and takes initiative.
What You'll Be Doing:

• Serve as the first point of contact and trusted support for the Dean of Academics.
• Manage the Dean's calendar, appointments, and meetings - ensuring schedules flow smoothly and priorities stay on track.
• Coordinate and document meetings with faculty and program staff, tracking action items and follow-ups.
• Keep academic files, data, and deadlines organized and up to date.
• Support faculty onboarding, handbook updates, and academic policy reviews.
• Oversee hiring logistics for academic staff - from posting jobs and scheduling interviews to reference checks and onboarding new hires.

Requirements:
What You Bring:

• Experience in an administrative or executive support role, ideally within an academic or professional services environment.
• Exposure to First Nations is highly preferred.
• Strong organizational skills and attention to detail - you're the type who naturally keeps things on track.
• Excellent communication and follow-up skills, both written and verbal.
• Proficiency with Microsoft Office and comfort working with digital systems or databases.
• A proactive, team-oriented attitude and genuine interest in supporting educational excellence.

If this sounds like the role is for you, please apply today! Please reference job number 05060-0013315876 in all correspondence.

Skills Required