Job Description

CLOSING: November 17, 2023
Land Acknowledgement George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other. Equity Statement George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities. GBC Vision To be a college renowned for its inclusion, excellence, relevance, impact, and leadership. Position Summary: Reporting to the Directors, Student Success, the Administrative Assistant to the Directors (Administrative Assistant) performs a variety of administrative duties, including coordination of meetings, communication to staff, and office activities for the 5 directors within the Division of Student Success.

Key responsibilities:

• Provides procedural administrative leadership to other clerical staff within the Student Success division. Acts as main contact of inquiries for usage of systems and procedures for the area (e.g., onboarding).
  
• Provides executive administrative support and general administrative support for the office.
  
• Supports Directors\xe2\x80\x99 working committees. Schedules and arranges in-person, tele-and video meetings. Arranges, prepares, and books meeting logistics and material such as rooms, materials/reports, equipment, and catering. Prepares minutes and communication between committee members.
  
• Provides logistical and administrative support to specific consultants and related projects as required.
  
• Generates reports from service area databases, reviewing for accuracy and usefulness, and compiles information on request. Applies expertise in utilizing multiple databases and systems, including Clockwork, Banner, and FAST.
  
• As assigned, supports special projects including event planning, information research, data collection, preparation of reports and presentation materials. Provides updated information as required.
  
• Coordinates and acts as primary contact for providing centralized information to Student Success Managers and all staff. Provides up-to-date information and effective avenues for resource sharing, utilizing digital solutions to support cross-departmental collaborative work.
  
• Oversees correspondence, prepares reports and business presentations for internal and external stakeholder groups/individuals. Includes developing drafts, layouts, and editing routine correspondence, reports, and proposals (including annual business plans).
  
• Provides administrative assistance to Directors and managers for staffing, including liaison with Human Resources for coordination of recruitment, interviewing, and hiring processes.
  
• Other duties as assigned.

Educational and Experience Requirements:

• Three-year Diploma or degree from a recognized post-secondary institution in Business Administration Diploma or equivalent.
  
• Minimum three (3) years\xe2\x80\x99 demonstrated experience in office administration, including organizing and coordinating meetings, PD, and special events. Experience in processing attendance and possesses the ability to train others on college systems.
  
• Comprehensive experience in Banner Financial or a similar Student Information System is preferable.

Skills and Attributes:

• Demonstrated ability to maintain confidentiality of communications and information as required.
  
• Solid planning, coordination, organizational, problem-solving, and time management skills.
  
• Demonstrated communication, collaboration, teamwork, and interpersonal skills at a professional level.
  
• Demonstrated commitment to uphold the College\xe2\x80\x99s priorities on diversity and equity.

Interview process may consist of a practical skills component. Notes:

• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
• First consideration will be provided to internal candidates in accordance with our Support Staff Collective Agreement.
• GBC employees, please use https://adfs.georgebrown.ca/adfs/ls/IdpInitiatedSignOn.aspx to apply via our internal site using your GBC credentials for consideration prior to the internal closing date.

About Us: George Brown College prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. See why we are consistently ranked as one of GTA\xe2\x80\x99s top employers. Why work here? George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters. George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Candidates who require accommodation in the hiring process may contact TalentAcquisition@georgebrown.ca confidentially.