Job Description

Req ID:

208408

Location:

Central

Zone,

Centre for Clinical Research - QEII

Department:

RSH Director Research HB 893479

Type of Employment:

Temporary

Hourly FT long-assignment

(

100%

) x

1

Management/Non Union

P

osition

Posting Closing Date:

28-Aug-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.



Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

-------------------------


The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director's offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. In consultation with the Manager, the Administrative Assistant works to enable consistency and standardization of administrative practices and procedures across the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well works closely with the Research & Innovation Services Administration team. As the first point of contact for the office, the Administrative Assistant demonstrates relationship management and superior customer service skills. Tasks will include meeting coordination, tracking project plans and milestones, reports and budget preparation, office supply management and information tracking and retrieval.

About You

-------------


We would love to hear from you if you have the following:



Post-Secondary diploma in a recognized office administration, business administration or secretarial program required Undergraduate degree is an asset International Association of Administrative Professionals (IAAP) certification is an asset A minimum of 5-7 years' of progressively responsible experience, providing administrative support and office coordination at the director level required, preferably within a healthcare or research related field, and within an integrated service model provided throughout several locations with multiple partners and stakeholders Excellent communication, interpersonal, prioritizing and organizational skills Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies Competencies in other languages an asset, French preferred Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information Competencies in other languages an asset, French preferred


Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

---------

Long Assignment, Full-Time / 75 Hours Bi-Weekly September 2025 to September 2026, approximately 12 months

Compensation and Benefits

-----------------------------


$24.26 - $30.32 Hourly



Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.



Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.