Job Description

Athletics
Thunder Bay
Full-time
Permanent

Overview

------------


This role reports to the Athletics Director and supports the overall management of the Athletics department and student athletes.

Responsibilities

--------------------


Executive Assistant to Athletics Director

Manages the day-to-day operational and administrative activities of the Director by organizing the incoming flow of work, prioritizing incoming requests, maintaining a control system, and following-up to ensure timely response.

Office Manager

Manage financial administration and record keeping for all financial obligation of the office, including reconciliation, requisitions, payments and deposits. Administer student employment subsidies, maintain accurate part time employee records and reports. Organize, coordinate and manage all department events and travel requirements; including attending events and transcribing minutes and more. Support and attend all athletic department committees. Coordinate, plan and assist in managing all department events and campaigns. Coordinate all volunteers for events and initiatives.

Sports Administration

Collect and manage student athlete information, including eligibility and team rosters. Coordination annual orientation. Liaise with provincial and national sports institutions.

Administrative Assistance

Perform general office reception, prepare reports and be the main point of contact for the department. Monitor and distribute information to staff and members. Communicate, liaise and coordinate information to the general public.

Marketing, Advertising, IT & Special Projects

Assist in the design of advertising and promotional materials. Design and distribute media kits. Maintain and support in-house information and website. Assist, coordinate, organize, research for special projects as they arise.

Other duties, as required

Qualifications

------------------


Two years of experience in similar administrative role Strong organizational and administrative skills to ensure efficiency and effectiveness Ability to multi-task; adapt to change, including work inte1TUption Excellent communication skills Strong interpersonal skills necessary to work effectively with general public, students, prospective students & parents, administration, faculty, coaching and departmental staff. Work independently or as a team member Work with minimal supervision, a self starter Must have demonstrated proficiency in a wide variety of office and computer equipment (software & hardware) and able to identify trends. Strong accounting/finance background Ability to create presentations. reports and spreadsheets
Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.


Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.

We appreciate your interest; Lakehead University is committed to supporting an accessible environment.

Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or human.resources@lakeheadu.ca to make appropriate arrangements.




Benefits Information
Why Lakehead University?
Application Deadline:
Friday, December 5, 2025 - 11:59pm
Salary:
Level 7: 48,521.20 - 57,348.20

Contact Information:
humanres@lakeheadu.ca
Reference Number:
COPE-25-22

Application Deadline:
Friday, December 5, 2025 - 11:59pm
Salary:
Level 7: 48,521.20 - 57,348.20
Yes, eligible for benefits
Contact Information:
humanres@lakeheadu.ca
Reference Number:
COPE-25-22