Job Description

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing comprehensive administrative support. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a customer-focused mindset. This position requires proficiency in various office software and a commitment to delivering high-quality service.

Duties

Manage daily office operations, including clerical tasks such as filing, data entry, and maintaining organized records. Answer and direct phone calls using multi-line phone systems, ensuring effective communication with clients and team members. Provide exceptional customer service by addressing inquiries and resolving issues promptly. Assist with scheduling appointments and managing calendars for team members. Utilize Google Suite for document creation, spreadsheets, and presentations to support various projects. Support financial operations by maintaining records in QuickBooks and assisting with basic bookkeeping tasks. Collaborate with other departments to ensure seamless workflow and communication across the organization. Maintain a clean and organized office environment to promote productivity.

Experience

Previous experience as an Administrative Assistant or in a similar clerical role is preferred. Proficiency in Google Suite applications (Docs, Sheets, Drive) is required. Familiarity with phone systems and customer support practices is essential. Experience in a legal office or as a legal receptionist is a plus but not mandatory. Strong organizational skills with the ability to manage multiple tasks efficiently. Excellent verbal and written communication skills to interact effectively with clients and colleagues.
If you are an enthusiastic individual who thrives in a fast-paced environment and is eager to contribute to our team's success, we encourage you to apply for this rewarding opportunity.

Job Types: Full-time, Permanent

Pay: $36.10 per hour

Expected hours: 40 per week

Language:

Panjabi (required)
Work Location: In person