Job Description

Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role is essential in providing administrative support to ensure the efficient operation of our office. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Experience in a medical or dental office setting is preferred but not required. Availability: Mondays and Fridays 9:00 am to 5:00 pm. Tuesdays, Wednesdays and Thursdays 12:00 pm to 8:00 pm.

Responsibilities

Manage front desk operations, including greeting visitors and handling inquiries Answer and direct phone calls using a multi-line phone system with professional phone etiquette Perform data entry tasks accurately and efficiently Maintain organized filing systems for easy access to documents Assist with bookkeeping tasks, including invoicing and managing accounts Provide exceptional customer service and support to clients and staff Utilize Microsoft Office and Google Workspace for document creation, scheduling, and communication Proofread documents for accuracy and clarity before distribution Collaborate with team members to ensure smooth office operations

Skills

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Excellent oral and written communication Strong computer skills with the ability to learn new software quickly Previous clerical experience in an office environment is preferred Excellent typing skills with attention to detail for data entry tasks Strong organizational skills to manage multiple tasks effectively Experience in customer support or service roles, particularly in a medical or dental office setting is a plus Ability to maintain confidentiality and handle sensitive information appropriately

Additional informationSecurity and safety

Basic security clearance Criminal record check

Transportation/travel information

Own transportation Own vehicle Valid driver's licence Public transportation is available

Work conditions and physical capabilities

Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Work with minimal supervision

Personal suitability

Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner
We welcome candidates who are eager to contribute positively to our team while developing their administrative skills in a supportive environment. We are willing to accept part-time resume applications that can provide availability that meet our needs. Please provide us with a cover letter and resume to our email info@kellymentalhealth.com. Make sure to include your top 3 skills or attributes that would make you most successful in this position and an example in your cover letter.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 35 per week

Benefits:

Casual dress Company pension Extended health care On-site parking Paid time off
Language:

English (preferred)
Work Location: In person

Expected start date: 2025-12-01