Job Description

Duree de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 40 hours per week Education: Experience:

Education

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College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Work setting

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Transportation, communication and utilities

Budgetary responsibility

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$500,001 - $1,500,000

Tasks

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Assist with staff consultation and grievance procedures Coordinate the flow of information within the team Direct and control daily operations Direct staff Evaluate daily operations Motivate staff Open and distribute mail and other materials Plan and control budget and expenditures Plan and organize daily operations Supervise other workers Train staff Determine and establish office procedures and routines Oversee the classification and rating of occupations Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage training and development strategies Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Negotiate collective agreements on behalf of employers or workers Organize staff consultation and grievance procedures Oversee payroll administration Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Recruit and hire staff Maintain and manage digital database Perform basic bookkeeping tasks Conduct performance reviews Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury Supervise office and volunteer staff

Supervision

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16-20 people

Computer and technology knowledge

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Automatic data processing (ADP) Electronic medical records Google Docs Microsoft Visio Sage Accounting Software Workday MS Excel MS Outlook MS PowerPoint MS Windows MS Word Electronic scheduler Database software Information technology MS Project Project management software Social Media Accounting software Human resources software ACCPAC Quick Books Google Drive WordPerfect Electronic mail

Technical terminology

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Business

Area of work experience

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Purchasing, procurement and contracts Human resources Tourism

Specialization or experience

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Employee engagement

Area of specialization

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Correspondence Reports and records Contracts Financial statements Invoices Charts, tables, graphs and diagrams Project management Business process management Corporate social responsibility Facility management Accounting Payroll services

Transportation/travel information

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Valid driver's licence

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large caseload Large workload Work with minimal supervision

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Adaptability Accountability Dependability Due diligence Quick learner

Screening questions

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Are you currently legally able to work in Canada? Do you have previous experience in this field of employment?

Experience

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2 years to less than 3 years

Financial benefits

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Bonus

Other benefits

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Free parking available

Support for persons with disabilities

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Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

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Supports newcomers and/or refugees with foreign credential recognition

Support for youths

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Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

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Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

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Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

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Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

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* Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)