Job Description

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and have a background in office administration. This role involves providing comprehensive support to ensure the smooth operation of our office, managing various clerical tasks, and delivering exceptional customer service.

Responsibilities

Perform data entry and maintain accurate records using Cosmolex, Conveyancer, Teraview and Microsoft Office applications. Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy. Assist with filing, organizing documents, and maintaining an orderly office environment. Provide customer support by addressing inquiries and resolving issues promptly. Proofread documents for accuracy and clarity before distribution. Support bookkeeping tasks as required, including invoicing and tracking payments. Collaborate with team members to ensure efficient workflow and communication within the office. Utilize Google Workspace for document creation, sharing, and collaboration. Maintain confidentiality of sensitive information in accordance with company policies.

Requirements

Previous administrative experience is preferred, with a focus on clerical duties in a medical or dental office setting being highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Strong computer skills with the ability to learn new software quickly. Excellent organizational skills with a keen attention to detail. Effective typing skills with a focus on accuracy. Demonstrated phone etiquette and customer service skills to handle inquiries professionally. Ability to manage multiple tasks efficiently while maintaining a positive attitude in a fast-paced environment. Experience with QuickBooks or similar accounting software is a plus. This position is essential for maintaining the efficiency of our operations and providing outstanding service to our clients. If you are an organized individual with strong administrative skills looking to contribute to a dynamic team, we encourage you to apply!
Job Type: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 15 - 25 per week

Work Location: In person